Senior Coordinator, Community Development & Engagement

About Visit Seattle

Visit Seattle is a private, non-profit destination marketing organization (DMO) serving Seattle and King County. We exist to responsibly grow the visitor economy for the benefit of the community.

The Senior Coordinator provides high-level administrative, organizational, and project support to the Chief Engagement Officer and the Vice President, Destination Development. The role serves as a central coordination point for division leadership.

Responsibilities include managing complex scheduling and administrative tasks/priorities, coordinating projects, facilitating interdepartmental communication, preparing presentations and materials, and supporting overall operational efficiency across the Community Development & Engagement division.

Success in this role requires excellent judgment, professionalism, a high degree of discretion, polished communication skills, and the ability to manage a wide range of priorities in a fast-paced environment.

• Manage complex calendars, schedules, travel planning, expenses and meeting logistics for the Chief Engagement Officer and Vice President, Destination Development.
• Prepare and compile meeting materials, including agendas, minutes, presentations, and reports, and ensure efficient coordination of internal and external commitments.
• Manage content deadlines, pre-planning checkpoints, and alignment for board meetings, internal reviews, partner updates, and related timelines.
• Coordinate scope of work reporting processes and serve as a project lead or coordinator with relevant partners as needed.
• Compile, organize, and distribute internal communications and updates across the division.
• Maintain and update departmental PowerPoint content and shared presentation assets used across multiple teams.
• Serve as a liaison across membership, tourism development, visitor services, communications, and other Community Development and Engagement leaders to support collaboration and ensure strong cross-functional coordination.
• Maintain strict confidentiality regarding organizational matters, personnel issues, and sensitive information.

• Prepare presentations - including boards, committees, industry partners, corporate stakeholders, and public facing events, while maintaining supporting content libraries and ensuring brand and message consistency.

• Manage community event presence and divisional participation, support relationships with national and local industry partners.
• Support special projects, process improvements, and operational enhancements that improve communication and efficiency across the Community Development and Engagement teams.

• 5-7 years of progressive administrative or project coordination experience, preferably supporting executives or senior leaders.
• Professional presence, strong service orientation, and sound judgement when interacting with senior leaders, partners and stakeholders.
• High adaptability, flexibility, and ability to shift priorities quickly.
• Strong internal and external customer service skills with polished communication and interpersonal finesse.
• Demonstrate ability to work independently, identify needs proactively, manage competing priorities, follow through with minimal supervision, and build credibility across teams.
• Strong documentation and follow up skills, with the ability to track action items and ensure completion.
• Experience managing high-volume scheduling and meeting logistics in a fast-paced environment.
• Exceptional verbal and written communication skills.
• Hospitality, tourism, or nonprofit industry experience preferred.
• Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Must be able to speak, read, write, and understand English.

Visit Seattle offers a competitive salary and comprehensive benefits package,along with apositive, purpose-driven workplace culture.

Our culture isguided by ourvalues of Inclusion, Impact, Commitment, and Excellence.

We are passionate about championing our region as a world-class destination for travel and tourism and promoting the economic power of travel.

Our benefits are always evolving, though here's a peek into your perks:

• You'll have 15 days of…