Administrative Assistant, Product

Who We Are:

At Brooks, we believe movement is the key to feeling more alive. That’s why we’re driven to create gear and experiences that take people to the place that makes them feel more alive — whether it’s a headspace, a feeling, or a finish line.

Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.

Our brand values help bond us together and drive our success:

• Runner First - We act in the best interest of the runner
• Word is Bond - We do what we say we’ll do
• Champion Heart - We give our all in everything we do
• There is no “I” in Run - We stay generous with our humanity
• Keep Moving - We find ways to move every day, because joy is kinetic!

We welcome everyone from every walk of life looking to inspire others through the power of movement — because we’re all moving towards something. Let’s run there.

The Administrative Assistant (AA) will provide day-to-day support to the Product teams. You will be responsible for scheduling and booking team-related offsites, assisting with communications, managing meeting logistics, and notes regularly. Cross‑departmental team assistance will be a key component of your role as you work with the product teams and other departments so keen attention to detail is a must.

• Administrative Team Support
• Supports cultural moments for product teams including podcasts, warm up Wednesdays and all product meetings
• Assists in VISA procurement for team members for international travel
• Overall resource for the product teams for general questions and support
• Team player and engages with the Executive Assistant, Product regularly, interacting with the team.
• Manage employee and headcount processes with key leaders. Ensure departmental organization charts and seating charts are up to date
• Supports Cultural Team Events:
  Sales Meeting, TRE, Olympic Trials, and more.
• Manage calendars and schedule meetings for team leaders, anticipating and resolving conflicts as needed.
• Coordinate domestic and occasional international travel, including flight and hotel bookings, ground transportation, and basic itinerary organization.
• Prepare and submit expense reports, track departmental budget & purchases, reconcile department credit card transactions, and manage office supply inventory
• Maintain team organizational charts, contact lists, and shared files.
• Support onboarding for new hires by coordinating logistics, equipment setup, and welcome materials.
• Assist with clerical tasks such as document preparation, formatting, copying, and filing.
• Maintain and order office supplies and support equipment needs

• Schedule, organize, and support internal team meetings, workshops, and offsites.
• Book meeting rooms, order catering, and manage AV or virtual setup (MS Teams/Zoom).
• Prepare meeting materials, take notes, and track basic action items.
• Support planning and logistics of key events or gatherings along with vendor management.
• Assist the leadership team with ideation, organization, and execution of cultural and team building events

• Draft and edit basic correspondence, team communications, and simple presentations.
• Maintain and update shared information systems such as MS Teams, SharePoint, and Outlook.
• Act as a point of contact for internal inquiries, routing information to the appropriate people or departments.
• Support internal communications that help strengthen team engagement and organization.

• Ensure smooth day‑to‑day operations by identifying small improvements in processes or tools.
• Handle confidential information with discretion and professionalism.
• Provide backup administrative support for other teams or leaders when needed.
• Perform special projects and additional duties as assigned.

• High School or Associate degree or equivalent administrative experience.
• Experience and knowledge in supporting a large complex team
• Comfortable in ambiguity, filling in the blanks on a general direction or projects
• Desire and excitement to try new things and create memorable moments and experiences that elevate morale and team…