IEB Coordinator

Job Description

Together with world-class partners, the University of Washington's College of Engineering is developing a new generation of innovators. A national leader in educating engineers, each year the College turns out new discoveries, inventions, and top-flight graduates, all contributing to the strength of our economy and the vitality of our community. As a College of Engineering employee, you can help create a real impact for our students, faculty, friends, and fellow staff while joining a community of innovators committed to building a culture where all members thrive, are valued, and feel a sense of belonging.

Position Purpose

Reporting to the IEB Operations Manager in a matrixed workplace structure, the IEB Coordinator is responsible for day-to-day facilities management and student-centered activities taking place in the Interdisciplinary Engineering Building (IEB), including managing the IEB student employees in support of the IEB front desks. This position will also support the student services mission of the programs offered by the College of Engineering Office of Academic Affairs, including first-year advising and engineering career services.

Additional duties include front office operations/reception, phones, building access and keys, building safety, facilities and maintenance, and events support.

Position Complexities

The IEB is a state-of-the-art building that houses offices, study spaces, event spaces, general assignment classrooms, and curricular labs. The IEB Coordinator helps ensure the building is kept in good working order to support the research and instructional environment, as well as showcase the School's internal and external events. The IEB Coordinator exercises good leadership skills, independent judgment, and effective decision-making to ensure the success of IEB facilities and operations.

Position Dimensions and Impact to the University

This position requires continuous daily interaction with a diverse internal and external clientele. IEB clients include around 6000 undergraduates, 2000 graduate students, 100 faculty, 150 staff, and daily visitors. The person in this position will be expected to be on site Monday - Friday, during second shift hours as determined by university needs.

Duties & Responsibilities

Working collaboratively with the IEB Operations Manager, the IEB Coordinator manages the day-to-day operations and the front office student staff in meeting the maintenance, infrastructure, and operational needs of the IEB. The position focuses on the following critical areas of responsibility:

Building Management

* Serve as the main point of contact for UW Facilities teams for minor building maintenance.

* Track Work Orders in the UW system and monitor progress to assure completion of projects.

* Manage and monitor minor office and space alterations.

* Act as a point of contact for building services and outside contractors on projects in process.

* Effectively collaborate with Custodial and Facilities Services to ensure an adequate schedule for cleaning and maintenance of the IEB.

* Proactively identify safety hazards and maintenance needs. Respond to urgent or emergency maintenance needs that impact day-to-day use of spaces.

* Carry out processes and policies for the operation of new and existing spaces and services throughout the IEB (e.g., shared spaces, kitchens, offices, research spaces, etc.), including equipment maintenance, space use, and supply management and delivery.

* Track and ensure training programs for users of specialized equipment in these spaces to ensure safe operations.

* Manage and oversee new office set-ups, office changes, and office moves.

* Manage periodic and one-time projects with building occupants in office suites and/or with instructors within Curricular Spaces.

* Assess policies and procedures and continue to implement improvements and changes as the IEB grows over time.

* Support coordination of all conference and multi-use rooms, with users across the COE and greater UW community.

* Responsible for routine daily and weekly tasks, such as facility inspections and eyewash testing, in full compliance with established EH&S standards.

* Maintain and update necessary documentation, records, logs, and reports to ensure IEB and curricular labs are in compliance with EH&S and safety regulations.

* Assist in preparing materials for internal and external EH&S audits, inspections, and compliance reviews.

* Ensure all materials within the IEB are added to the MyChem database on a quarterly basis.

Building Access and Security

* Manage day-to-day building access processes. Serve as Campus Automated Access Management Systems (CAAMS) point of contact.

* Oversee academic and student access, including CAAMS building access "batches" for classes held onsite and process access for all faculty, staff, and students.

* Support and implement building access policies set by the IEB Operations Manager. Ensure compliance with CoE and UW policies.

* Create routine safety and security…