Experience Coordinator

About the Role

Seeking a Workplace Experience Coordinator (Temp) to help create a welcoming, organized, and engaging environment for employees, clients, and partners. This role is ideal for someone who enjoys hospitality, event coordination, and creating positive workplace experiences. You’ll serve as a key point of contact at our location — ensuring daily operations run smoothly while supporting events, workplace programs, and overall office experience initiatives.

This position reports to the WA Workplace Experience & Showroom Manager and collaborates closely with the broader Workplace Experience team.

Location:

Seattle

Schedule:

24 hours per week (up to 32 hours during event support periods)

Days:
Monday, Tuesday & Thursday | 8:00 AM – 5:00 PM

Pay: $24.25 per hour

Workplace & Guest Experience

• Welcome visitors and provide a warm, professional first impression
• Maintain an organized, inviting office and showroom environment
• Deliver excellent customer service to employees, guests, and vendors
• Assist with phones, emails, and scheduling inquiries

Office Operations

• Manage incoming mail and notify employees through the Verkada mailroom app
• Keep mailroom and supply areas organized and stocked
• Maintain meeting rooms, showrooms, and kitchen areas so they remain clean and presentation-ready
• Coordinate meeting space scheduling and calendar management

Event & Experience Support

• Coordinate workplace experience requests from internal teams and external vendors
• Support events from planning through completion, including:
  • Scheduling spaces
  • Ordering food and supplies
  • Setup and breakdown
  • Vendor coordination
• Track event expenses and maintain receipts and records
• Assist with company-wide events led by the Workplace Experience team

Administrative Support

• Assist with employee programs such as parking, office access, and visitor sign-in
• Provide general administrative support as needed

Education & Experience

• Associate degree in Hospitality Management preferred
• 1+ year experience in hospitality, food service, catering, or similar environment
• Equivalent combinations of education and experience considered

Skills & Attributes

• Strong communication and organizational skills
• Highly personable with a hospitality mindset
• Professional, dependable, and discreet with confidential information
• Comfortable managing multiple priorities in a fast-paced environment
• Self-motivated with strong judgment and problem-solving ability
• Experience coordinating events from planning through completion preferred
• Proficiency with Microsoft Office; ability to learn internal systems

Additional Requirements

• Reliable transportation for occasional travel between offices or supply pickups
• Ability to lift up to 25 lbs
• Comfortable sitting or standing for extended periods

This is an in-office position requiring regular interaction with employees, guests, and vendors in person, by phone, and via email. The role operates primarily in a professional office environment with moderate activity levels.

• Send resume to c

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