Administrative Marketing Assistant

Paragon Real Estate, a well-established privately-owned commercial real estate brokerage in downtown Seattle, is seeking an exceptional candidate for their Administrative Marketing Assistant position with strong background in office administration and an interest graphic design/desktop publishing. Recognized as one of Puget Sound’s top commercial real estate brokerages, Paragon offers a fast-paced, collaborative environment where high-quality work and teamwork are valued.

This role reports directly to the Operations Manager and Senior Marketing Specialist and is part of a small, close-knit marketing team. The ideal candidate is someone who thrives on providing stellar administrative support and a thirst for expanding new skills.

• Provide administrative support to brokers and marketing staff as needed.
• Design and produce proposals, postcards, and other marketing materials using Adobe Creative Suite.
• Manage multiple projects simultaneously while meeting deadlines and maintaining a high standard of quality.
• Serve as the first point of contact by providing professional front desk reception and greeting clients and visitors courteously.
• Answer and route incoming phone calls promptly and accurately.
• Maintain cleanliness and organization of shared areas and ensure conference rooms are prepared for meetings and presentations.
• Order office supplies and manage inventory to support daily operations.
• Demonstrate strong written communication skills, including excellent spelling, grammar, and proofreading abilities.
• Input and maintain commercial property listings in NWMLS and other listing platforms.
• Contribute as a flexible team member and assist with tasks at all levels when needed.

• 1-2 years of experience in an administrative role
• Highly proficient with Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with Adobe Creative Suite and InDesign (strongly preferred)
• Excellent written communication and proofreading skills
• Highly organized with strong project management and multitasking abilities
• Detail-oriented with a commitment to accuracy and quality
• Adaptable and eager to learn new technology platforms and tools
• Demonstrates professionalism and good judgment in fast-paced situations
• High school diploma or equivalent (associate or bachelor’s degree preferred but not required)

• $45K - $50k annual salary, depending on experience
• Medical insurance
• Paid time off and holidays
• 401(k) contributing and matching after 1 year
• Company paid bus pass

This role is a full-time in-office position, with an expectation of 40 hours per week.