Property Coordinator

Summary

This position is open to all qualified candidates.

The Environmental and Community Services Section (ECSS) is seeking a Water Quality Planner/Project Manager II – Real Property Coordinator to join the dynamic Land Acquisition team. This presents an excellent opportunity to become a key member of a highly efficient team dedicated to ensuring customer satisfaction. Our focus is on delivering expert guidance and strategies to Programs and managing the processes necessary to secure property rights and provide relocation assistance to displaced tenants for capital projects.

The role emphasizes a strong commitment to customer service, work‑life balance, understanding of the real estate industry, process improvement and fostering a collaborative work environment to contribute to essential public projects for our community. ECSS advances the values of King County and the Wastewater Treatment Division (WTD) by protecting public health and the environment and providing equitable, inclusive services to residents and businesses across King County.

To our agency, success means clean water. It means keeping a promise to the next generation that our beautiful environment will be there for them to enjoy. It also means being accountable to our ratepayers and operating a well‑managed agency. We are committed to the principles of equity and social justice. We value diverse perspectives and life experiences in our workforce and are committed to building a culturally diverse and inclusive environment.

• Property Records & Documentation Management – Maintain and organize right‑of‑way files, title reports, agreements, and property inventory databases. Ensure accurate record management and property reporting across SharePoint, MS Teams, PRISM (the division’s internal project management database), and other systems, while inventorying and organizing property records and conducting research.
• Contracts, Payments & Financial Tracking – Manage and track the progression of WO requests for on‑call contract services including drafting consultant work order request scoping documents, processing and tracking payments to property owners and vendors, handle P‑card purchases, and maintain detailed payment records and tracking matrices.
• Communication & Official Notices – Prepare, mail, and track certified USPS offers and notices; draft and review simple agreements, leases, permits, and rights of entry; and turn work products into templates.
• Quality Assurance & Compliance – Provide QA/QC support for written materials to ensure compliance with ADA standards, King County Wastewater Treatment Division Style Guide, and URA requirements; review templates and property documents for accuracy and manage the routing approvals to management.
• Process Optimization & Transparency - Apply technical expertise and rapidly learn new software and tools to develop innovative tracking, reporting, and visual management solutions that improve efficiency, transparency, data integrity, and record keeping. Use these tools to support equitable service delivery, reduce barriers, and ensure data‑informed decisions align with King County’s Equity and Social Justice objectives and Best Run Government principles.
• Team & Project Support – Support senior real estate team members with property transactions, document preparation, management and tracking of records and project documentation, negotiations with property owners, and property/title research. This position requires a general knowledge of, and curiosity about, real estate law and principles, real estate transactions, property management, title review and interpretation, property encumbrances, easements, fee acquisitions, and right‑of‑entry agreements.
• Technology – Understanding of computer software tools, with the interest and aptitude to continue developing these skills. This includes working with platforms such as Microsoft SharePoint, Microsoft Teams, Microsoft Excel, other Microsoft Office products, Oracle products, PRISM, and other software based tools. This role will involve developing and managing the team’s SharePoint site and systems to track project status, records and…