Administrative Assistant

Come Join the City of Bellevue! Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more.

New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and being a part of the community vision. Our people bring unique skills and qualities to the table, embrace the values of honesty, accountability, and commitment to service, and take pride in the work they do. Bellevue welcomes the world.

Our diversity is our strength. It's what makes The City of Bellevue an exciting place to work, live, and explore. We have an exciting opportunity for you as an Administrative Assistant within Parks & Community Services Department.

The Administrative Assistant is responsible for providing intermediate to advanced administrative support to our stakeholders and will provide a high level of customer service, administrative and accounting support for Parks Business Operations. You will be a part of a dynamic team bridging the gap between field operations and office systems, acting as the central hub for data integrity, HR‑Related administrative tasks, and financial processes, while providing administrative support to Structural, Grounds and Natural Resource.

The ideal candidate will be proactive, adaptable, and capable of managing multiple administrative priorities in a dynamic and service‑oriented environment. We are seeking someone with strong administrative experience, exceptional attention to detail, and the ability to support both internal staff and external customers. In addition to general administrative responsibilities, you will play a key role in front line customer service, data entry, and maintaining accurate records in multiple systems.

You will serve as a resource for staff and the public—answering questions, providing guidance, resolving issues, and ensuring information is complete, accurate, and timely.

• Operating a PC to view, enter, edit, format, revise, print, process, and distribute information; planning, creating, and producing a variety of written materials such as forms, correspondence, manuals, contracts, agreements, articles, lists, invoices, charts, matrices, reports, records, schedules, templates, models, and other documents of similar complexity.
• Coordinating, documenting, and tracking pertinent data to meet the information and reporting needs of the work unit; evaluating reporting/recordkeeping requirements and recommends best means of tracking data; gathering data and calculates information for the department; reviewing variety of statistical information to identify trends, and quantifying results; reviewing for compliance with applicable regulatory requirements.
• Gathering and compiling data from a wide variety of sources; determining most appropriate information source and researching records to locate specific information; filling out forms according to established instructions.
• Acting as a problem identification and resolution resource, answering questions, providing guidance, troubleshooting and following up with customers in resolving problems; may coordinate (or act as liaison) between functions/departments as required to facilitate problem resolution.
• Coordinating with others inside and outside the organization; combining (by balancing activities, timing events and integrating functions) the efforts of separate groups to accomplish a specific objective; determining need and requests forms and other materials from public and/or private entities for documentation or processing purposes.
• May assume administrative responsibility for a specific project, either conducted independently or with the assistance of lower‑level employees; identifying resource needs and developing action plan; may set up plans and procedures for achieving objectives and…