Administrative​/Clerical Coordinator, Office Administrator​/ Coordinator

Position: Coordinator - Hourly
Reports To: Senior Director of Advancement
FLSA Status: Hourly, Non-Exempt
Work Schedule:

• Hybrid schedule with frequent in-office days in Seattle (schedule details to be determined)

Position Summary

The Advancement Assistant will serve as a member of the Advancement Department and report to the Senior Director of Advancement. The Advancement Assistant is responsible for the integrity of the Raiser's Edge database, maintaining accurate donor/advancement records, and supporting the Advancement Department's fundraising efforts, including all donor appeals and events.

Essential Duties and Responsibilities

• Maintain accurate records and manage database organization in connection with gift processing to support the Advancement Department's fundraising efforts.
• Responsible for the integrity of the fundraising database, ensuring accurate recording of all donations, and providing support at events
• Utilize Raiser's Edge, Greater Giving, and other software programs to capture and enter, retrieve, calculate, code, and report data
• Review and manage fundraising data and lists for accuracy and ensure confidentiality
• Develop and produce a variety of reports, including mailing lists, donor recognition lists, data files, prospective donor lists, donor portfolios, donor profiles, and other information using reporting tools for all fundraising initiatives
• Order and manage Fulcrum-branded materials
• Print materials for events and manage the inventory of materials
• Perform data entry to ensure accuracy and relevant biographical and demographic information for donors, volunteers, and other constituents
• Assist with the processing, recording, and acknowledgment of all gifts, pledges, and payments received
• Work with the advancement team to oversee online giving pages on the website, which include processing credit card gifts received online and by mail
• Enter meeting notes into records and other requested reports to enable the usage of prospect research data.
• Regularly manage updates to the constituent database and Constant Contact mailing lists to ensure all contacts are properly moved through the advancement process and coded appropriately
• Assist with the annual fund and all appeals, which may include letters, emails, and phone calls to families and donors
• Assist with special events planning, preparation, execution, and processing of online RSVPs
• Compile and create folders and marketing materials for advancement prospect meetings
• Assist the Advancement Department with the following duties: scheduling meetings, calendar, contacts maintenance, meeting preparation, and follow-up
• Process check requests for department expenses

Minimum Qualifications

• Bachelor's degree or equivalent experience in a relevant field (communications, nonprofit management, marketing, public relations, business administration, or related field)
• Valid WA driver's license, reliable transportation, and auto insurance

Skills, Knowledge, and Abilities

• Knowledge of fundraising principles and practices
• Experience developing and maintaining relationships with program and administrative staff
• Self-starter who can drive the processes and procedures for the advancement department
• Ability to oversee and prepare complex database queries, exports, imports, and custom reports in multiple donor databases
• Ability to handle sensitive information with discretion
• Ability to use critical thinking to navigate and analytically solve complex problems
• Comfort with communicating ideas and recommendations clearly
• Is highly organized and systematic, with superb attention to detail and the ability to prioritize and complete tasks with a high degree of accuracy
• Data entry experience required
• Skilled in the use of Microsoft Office Excel and Word

Supervisory Responsibilities

• None

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, certain degrees and certifications.

Benefits:
Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.