Executive Assistant FTE Job Seattle area,Washington USA,Administrative/Clerical

Position: Executive Assistant 1.0 FTE

Executive Assistant is responsible for providing administrative support to Senior Level Executives. The Executive Assistant works in partnership and joint accountability with other team members to achieve Neighbor care Health’s Mission, Guiding Principles, and goals.

Neighbor care Health offers a robust benefit package including Health, Wellness & Retirement benefits:
Medical, Dental & Vision Insurance, 18+ days of Paid Time Off, 9-Paid Holidays, Retirement with Matching, Life & AD&D, Pet Insurance, Employee Assistance Program, & More! This position is eligible for the Staff Referral Program.

In this position you will:

Prepare meeting materials and presentations, compose and assemble agenda items, coordinate schedules and any special arrangements required.

Provide administrative support, compose correspondence and minutes and create and maintain various reports.

Establish, organize and maintain files and records.

Maintain executive's calendar, i.e., plan and schedule meetings, conferences, teleconferences, and travel.

Screen incoming calls, correspond with and address internal and external customers’ needs.

Process, code and approve invoices.

Reconcile and approve weekly credit card statements.

Develop effective and supportive relationships with internal and external contacts.

Compose and prepare confidential correspondence, reports, and other complex documents.

Coordinate meetings, retreats and special events for executives.

Compile and prepare required work materials.

Exercise independent judgment and make appropriate decisions.

Maintain confidentiality on all organizational and personnel matters.

Track Continuing Education hours and funds for Dental, Medical, Behavioral Health and Registered Dietitians.

Maintain and manage locums pool, including onboarding, training, shift-scheduling, communications, and payroll approval.

Perform other duties as assigned.

Key Skills, Knowledge & Abilities

Knowledge of and skill in the use of computers and a variety of software programs.

Proficient in Microsoft Office applications, Outlook, Word, Excel.

Ability to meet and comply with HIPAA/Confidentiality policies and procedures.

Ability to demonstrate excellent verbal and written communication skills.

Ability to address patient needs.

Ability to be detail-oriented and to multi-task.

Ability to organize and problem solve.

Ability to demonstrate predictable, reliable, and timely attendance.

Enjoy working at the top of their scope and partnering with other team members.

Value teamwork, problem solving, engagement and adaptability.

Embrace change and practice direct communication.

Ability to work with individuals of varying ethnicities, socio-economic levels, cultures, and sexual orientations.

Required Qualifications

High School Diploma/GED or AA Degree.

Preferred Qualifications

Our Mission

The mission of Neighbor care Health is to provide comprehensive health care to families and individuals who have difficulty accessing care; respond with sensitivity to the needs of our culturally diverse patients; and advocate and work with others to improve the overall health status of the communities we serve.

About our Service Commitments

Our service commitments were created by staff members, leaders, board members and patients. We use these as a guide and expectation for how we treat our patients and each other. You may learn more about our service commitments here, (Use the "Apply for this Job" box below)./

Serving each other

A warm welcome

Caring

Respect

Working together

Trusting Relationship

About us

For 50 years, Neighbor care Health has been caring for our neighbors with essential medical and dental care, counseling, outreach, health education and more in Seattle, Vashon, and our newest dental clinic in Olympia! Our purpose is to improve health by engaging, educating, and empowering people in the communities we serve. We are looking to hire the best talent to support our culturally diverse workplace and community.

Compensation

The wage range for this position is $26.50/hr minimum up to $37.03/hr maximum.

Compensation will be determined based on years of relevant experience.

Union: No

Full job description will be provided during the interview process.

Equ…


Increase/decrease your Search Radius (miles)



Job Posting Language