Project Coordinator

Job Description

• Create planning documents, shutdown notifications, and impact communications for clinical and operational stakeholders
• Create and manage work orders; upload and track supporting documentation
• Coordinate with vendors to obtain quotes, confirm timelines, and support onboarding requirements
• Complete and track Safe Works documentation, including ICRA and Hot Work permits
• Plan and schedule technician support within defined hospital time windows
• Support urgent facilities projects (e.g., failing waste lines, leaks) impacting clinical units
• Provide administrative processing, documentation tracking, and policy driven workflow support
• Follow established job aids and hospital safety processes
• Communicate clearly with departments, facilities crews, vendors, and supervisors

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• Familiarity with ICRA, Safe Works, and Hot Work processes
• Construction/facilities background
• Strong coordination and communication skills, especially around operational impacts
• Proficiency in:
  • Outlook (email & calendar)
  • Excel
  • Work order management systems (Nuvolo / Service Now preferred)
• Experience in a hospital or healthcare facilities environment