Part-Time Sr. Administrative Assistant - Office CEO, Seattle Headquarters

Overview

Casey Family Programs, an Equal Opportunity Employer, is the nation’s largest operating foundation focused on safely reducing the need for foster care and building Communities of Hope for children and families across America. Founded in 1966, we work in 50 states, the District of Columbia and two territories and with more than a dozen tribal nations to influence long-lasting improvements to the safety and success of children, families and the communities where they live.

Casey Family Programs values inclusion, diversity, equity, and respect for individuals in the workplace. We encourage candidates with diverse lived experience and perspectives from underrepresented communities to apply.

Job Summary The part-time Sr. Administrative Assistant is responsible for providing administrative support to the office of the CEO and Strategic Engagement Initiatives team. Works with Casey staff, collaborators, and partners in support of the work unit goals. This position is 20 hours a week with benefits coverage and requires to be onsite.

• Provides a wide range of event support. Records minutes at planning meetings. Plans and collects information on event logistics including participant scheduling, location, virtual meeting requirements and agenda. Assists in the creation of conference materials, project plans and timelines.
• Assists Strategic Engagement & Initiatives team in research and development of reports and preparation of documents. Collaborates with the Communications work unit to coordinate production of collateral materials for conferences and events. Provides assistance with ad hoc projects.
• Provides support for various projects to include research for the CEO, communications with select partners, United Way Annual Campaign, and the annual holiday luncheon as well as other ad-hoc meetings.
• Provides general office support, including ordering supplies, arranging travel, calendar support, and uploading and monitoring approved contracts and requests into Casey Family Programs’ contract management system.
• Assists work unit staff with financial processes including invoices, employee expense reports, and credit card reconciliations. Ensures compliance with Casey’s financial policies and procedures.
• Other duties as assigned.

• An associate’s degree and at least 3 years of administrative support experience are required. Working experience in a similar role may be substituted for a degree.
• Strong organizational skills and effective written and verbal communication skills are needed.
• A broad knowledge of computer software is required. Advanced skills in the Microsoft Word and Microsoft Excel are desired.
• Proven success in working in a diverse, multi-cultural environment is required.
• Ability to protect the confidentiality of sensitive information by learning and following all relevant policies and protocols and using sound judgment in the handling and sharing of that information.
• Physical requirements include the ability to lift and reach for light objects; close visual acuity to prepare and analyze data, text, and figures; ability to type utilizing a computer keyboard; ability to travel to outside locations; and the ability to work at a computer for extended periods of time as a primary job function. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Local travel as well as occasional out-of-town travel may be required. Driving on Casey business may require use of personal vehicle; adherence to vehicle safety guidelines and qualification for insurance is required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The typical hiring range for this position in Seattle, WA is $29.01 to $34.13 an hour. As a mission-driven organization, Casey strives to balance competitive pay with our mission. Actual placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process.

Casey Family Programs offers comprehensive benefits including medical, dental and vision coverage, accrual of 12 days of annual leave, 12 days of sick leave, 10 paid holidays per year, and one personal holiday to use each calendar year. Employees that meet certain tenure qualifiers are eligible for up to eight weeks of parental leave for the birth or placement of a child for adoption or foster care.

After 10 years of continuous, full-time regular employment, employees in good standing are permitted for a three-month sabbatical with pay. CFP also offers many opportunities for continued learning, training, and development.

This position will remain open until the needs are met and is subject to closure at any time without notice. It is to your advantage to file your application early as you will not be able to apply once the position has closed.