Senior Document Control Specialist

Axiom is seeking a dynamic Senior Document Control Specialist to support our client’s Seattle office in managing technical and project documentation. This on-site role is responsible for ensuring the integrity, accuracy, organization, and security of project documentation across multiple initiatives in a collaborative, fast-paced environment.

The Senior Document Control Specialist manages digital and physical documentation systems to ensure proper version control, secure access, regulatory compliance, and timely distribution of documents to project teams and clients. This role plays a critical role in maintaining quality standards and supporting successful project delivery.

• Maintain structured electronic and physical filing systems for project documentation.
• Administer document management platforms (e.g., SharePoint, Project Wise, Kahua, or equivalent).
• Upload, scan, index, and archive documents in accordance with established procedures.
• Register and track drawings, specifications, reports, submittals, and transmittals.
• Maintain version control and document revision logs.
• Develop and manage submittal tracking matrices.
• Establish and monitor document retention schedules.

• Review documents for completeness, formatting accuracy, and compliance with project standards.
• Ensure adherence to contractual, regulatory, and internal QA/QC requirements.
• Maintain strict confidentiality of sensitive financial, payroll, training, and project data.
• Control document access permissions and authorization levels.

• Respond promptly to document and data requests from project teams.
• Distribute updated documents and communicate revisions to stakeholders.
• Prepare and transmit client-facing submittal packages.
• Maintain tracking logs and documentation registers.
• Transcribe meeting minutes and develop standardized templates as needed.

• Associate degree or higher in Business Administration, Records Management, Computer Science, or related field (or equivalent experience).
• Minimum 2+ years of document control or records management experience.
• Experience in engineering, construction, or technical project environments preferred.
• Experience managing confidential or sensitive documentation required.

• Proficiency with SharePoint, Project Wise, Kahua, Bluebeam, or similar document management systems is preferred.
• Experience with Adobe Acrobat and document imaging systems.
• Ability to manage high volumes of documentation with precision and accuracy.

Salary Range (Seattle, WA):
Compensation will be determined based on experience, education, and qualifications.

We value diverse and relevant work experience, transferable skills, and a demonstrated willingness to learn. If this opportunity interests you, and you believe you can make a meaningful contribution to our client’s team, we encourage you to apply - even if your background does not align with every listed qualification.

Axiom is committed to providing reasonable accommodation to applicants and employees with disabilities. If you require accommodation during any part of the hiring process, please contact Human Resources. All requests will be handled confidentially and in accordance with applicable laws.

Join Axiom, a leading program and project management firm delivering transformative work across transportation, aviation, infrastructure, and facility projects. You’ll collaborate with dynamic professionals dedicated to excellence, innovation, and community impact.

At Axiom, we are committed to fostering a diverse, inclusive, and accessible workplace. We celebrate differences and encourage applicants from all backgrounds to apply. If you require any accommodation during the application or interview process, please contact us at , and we will ensure your needs are met.

Axiom is an equal opportunity employer committed to building a diverse and inclusive workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information or any other protected characteristic under applicable law.