Executive Assistant, Ads Finance

Description

We are seeking a highly organized, self-directed Executive Assistant to support 2–3 Directors within the Ads Finance organization. This role is critical to the effectiveness of a fast-paced, global team and requires strong judgment, attention to detail, and the ability to anticipate business needs.

You will demonstrate a high bar for operational excellence, take ownership of your work, and partner closely with leaders and cross-functional teams to deliver high impact results. This role offers meaningful visibility, opportunities for growth, and the ability to contribute to scalable mechanisms within a growing organization.

This role requires five (5) days a week in office.

• Manage complex, high-volume calendars and scheduling for multiple Directors across global time zones.
• Coordinate domestic and international travel and submit expense reports accurately and on time.
• Organize and support team activities, including staff meetings, all-hands, off-sites, and morale events.
• Act as a trusted partner and gatekeeper to Directors by exercising sound judgment, discretion, and prioritization.
• Partner with the broader Executive Assistant community to foster a collaborative and effective working environment.
• Collaborate closely with cross-functional partners including Recruiting, HR, Facilities, Finance Operations, and other Executive Assistants.

• Proactively manage and optimize complex calendars to ensure leaders are focused on the highest-impact priorities.
• Coordinate schedules across teams to support key business rhythms and deliverables.
• Balance competing priorities while acting as a gatekeeper for leaders.
• Handle sensitive and confidential information with integrity and discretion.
• Coordinate global schedules, travel arrangements, and meeting logistics in a cost-effective manner.
• Track, prioritize, and drive completion of action items and deliverables.
• Support execution of team meetings, off-sites, and morale events.
• Identify opportunities to improve processes and build scalable, sustainable mechanisms.

• Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally.
• We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and Amaze Con (gender diversity) conferences.
• Amazon’s culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.

• Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.

• Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship.
• We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars
• 3+ years of senior level leadership support experience
• Experience managing multiple calendars, or experience with domestic or international travel coordination
• Experience with end-to-end ownership of major project deliverables
• Experience improving and creating new processes and structure to achieve goals

Amazon is an equal opportunity employer and does not…