Administrative Assistant

Role: Temporary Administrative Assistant / Document Admin

Schedule: Fully onsite, M-F, 8AM–4PM, including a 30-minute paid lunch.

Pay Rates: $18–$20/hr

Duration: 1–3 month contract

Start Date: Must start March 2nd

JOB DESCRIPTION

We’re hiring several Temporary Administrative Assistants / Document Admins for a global construction client of ours to support a large‑scale documentation cleanup project in preparation for an upcoming electronic I‑9 rollout. This is an excellent opportunity for someone who enjoys detail‑oriented work, wants to make an immediate impact, and gain valuable compliance experience starting on day one.

In this role, you will support multiple U.S. offices by collecting, reviewing, and scanning Form I‑9 employment eligibility documents in preparation of a system upgrade.

Responsibilities include:

• Collecting and tracking I‑9 documentation from employees across multiple U.S. offices
• Scanning, uploading, and organizing documents into designated systems
• Reviewing documents for accuracy and completeness
• Following up with offices and/or employees on missing or incorrect information
• Maintaining detailed tracking of outreach, received documents, and outstanding items
• Handling sensitive employee information with confidentiality and care, ensuring compliance with federal I‑9 requirements

This position involves high‑volume, repetitive administrative work and is ideal for someone who thrives on organization, consistency, and precision.

Qualifications

• Strong attention to detail and comfort with repetitive, high‑volume tasks
• Highly organized, reliable, and deadline‑driven
• Strong communication skills and professionalism
• Comfortable handling confidential employee information
• Reliable transportation and ability to work onsite, Monday–Friday