Executive Assistant

This position is open to current King County employees

King County’s Business Resource Center (BRC), Director’s Office, is seeking an Executive Assistant (Executive Secretary/Assistant I) to provide high-level administrative support to the Division Director, Deputy Director and the Director’s Office team. This role involves daily interaction with the organization at all levels as well as external contacts. Our ideal candidate will be a self-starter who has excellent interpersonal skills, a keen attention to detail, an ability to work in a fast-paced environment, and a solid background in providing executive-level support.

This position performs a full range of administrative duties with an emphasis on tracking, proofreading and editing written information such as legislation, reports, correspondence and presentations. This role will also be responsible for reviewing, organizing, and prioritizing calendaring scheduling and appointments for the Director and Deputy Director.

The BRC oversees King County’s business systems, which include applications, infrastructure, software, and vendor relationships. The team also supports business processes, system governance, and work prioritization to effectively serve county agencies.

This team provides guidance to the BRC and advises county leaders on strategies to enhance the county’s ERP business systems. They also manage the day‑to‑day operations of the BRC in support of continuous improvement and a cohesive team approach to govern, manage and support the county’s ERP systems.

"The Business Resource Center provides an environment with highly diverse work groups and business partners, offering opportunities for professional growth and challenges, learning new skills and the latest technology and applications."

"Employee ideas and contributions are highly valued and supported by supervisors and managers, and employees are able to offer solutions to issues that can be brought before business partners and stakeholders."

"Employees have the freedom to manage their own workload, which is both challenging and rewarding. Work involves not only resolving issues and finding the root cause of problems, but also interacting directly with business partners and experiencing the positive feedback of their appreciation."

"The job is constantly evolving, providing new professional challenges and opportunities for growth, and this comes with a supportive environment with others around you who are rooting for your success as much as their own."

To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:

• Provide executive‑level administrative support to the director and deputy director which includes organizing requests, scheduling meetings, developing agendas, performing research, creating, and updating detailed information, proof‑reading and editing documents such as legislation, presentations, executive summaries, and reports with attention to detail using proper grammar, spelling, formatting, and punctuation.
• Provide support to the Director's Office and Management Team, including developing and updating meeting agendas, and preparing summaries of meetings that capture key decisions and follow‑up actions.
• Deliver excellent customer service with an emphasis on collaboration, teamwork, and results as this position will be the point of contact for the division to other county agencies and external customers.
• Provide general office support by answering phones, preparing correspondence and reports, scheduling meetings and appointments, researching and compiling information, tracking and maintaining division work plans, updating templates and websites, and making recommendations for process improvements and streamlining procedures. May also support or lead the implementation of special projects.
• Manage P‑Card purchasing, reconciliation and administer Oracle EBS requisitioning for procurement and iExpense and travel administration.
• Coordinate event planning and organize on‑site and off‑site…