Senior Administrative Assistant

Overview

Senior Administrative Assistant (AI Organization) for a corporate technology client in [Remote - U.S. Based | PST/MST Preferred].

Description:

Our client is seeking a Senior Administrative Assistant to provide high-level administrative support to two senior leaders within an AI-focused organization, as well as their broader teams. This role requires professionalism, discretion, strong judgment, and the ability to operate confidently in a fast-paced, fully remote environment.

The ideal candidate is highly organized, responsive, and comfortable managing competing priorities independently while collaborating closely with cross-functional partners. This role supports leaders working asynchronously across time zones and plays a critical role in ensuring smooth day-to-day operations.

• Manage complex calendars for two senior leaders, including scheduling across multiple time zones
• Coordinate meetings, prepare agendas and materials, capture notes, and track follow-ups
• Prepare and submit expense reports and arrange travel as needed
• Manage incoming requests and inquiries, routing information appropriately
• Support team meetings, offsites, and virtual or in-person events
• Assist with drafting or formatting communications, basic research, procurement tasks, and small administrative projects as needed
• Partner closely with other administrative professionals, shared services teams, and cross-functional stakeholders
• Maintain strict confidentiality and exercise discretion when handling sensitive information
• Leverage productivity tools and AI-enabled technologies to improve efficiency and workflow effectiveness

• 5-7 years of experience providing administrative support to senior leaders
• Proven experience supporting executives in a remote and asynchronous environment
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent communication skills and a high degree of professionalism
• Proficiency with productivity and collaboration tools such as Google Workspace, Microsoft Office, Slack, Zoom, and expense management platforms
• Comfort adopting new tools and technologies, including AI-enabled productivity tools
• Strong judgment and ability to work with minimal supervision

• Monday-Friday, 8:00 a.m.
  
  - 5:00 p.m. Pacific Time
• Candidates must be located in Pacific or Mountain Time zones

This is a 6 month, full-time at 40 hours per week, fully remote.

The pay for this W-2 position is up to $34.00-$38.00 per hour, depending on experience and alignment with internal leveling. This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements.

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.