Executive Assistant

Description Job Type

Full-time

Description

We have a unique opportunity for an experienced Executive Assistant (EA) at the Seattle Storm. This role requires a professional with exceptional organizational skills, the ability to manage internal and external schedules, and a proactive approach to ensuring operational excellence. Ideal candidates will have executive-level administrative experience, project management skills, and strong communication skills. This role is viewed as an adjunct member of the Leadership Team and integral to ensuring the effectiveness of our President & CEO both internally and externally.

We have a hybrid workplace.

Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

* Act as a trusted gatekeeper for all inquiries, facilitating clear, professional, and efficient communication both internally and externally.

* Manage complex calendars, schedules, and cross-functional agendas, ensuring seamless coordination of meetings, appointments, travel arrangements, and collaboration within the Leadership Team

* Proactively identify opportunities to enhance productivity and streamline daily operations.

* Handle approval requests, document management, and any coordination of physical shipments by Leadership Team.

* Prepare and process expense reports.

* Track project milestones and deadlines, providing regular updates to the executive.

* Build a strong, trusting working relationship with the President & CEO in order to increase delegation over time.

* Coordination and communication with owners and ownership group where needed

* Access to transportation for external events and games

Additional Responsibilities:

* Provide light administrative support to other executives and ownership when appropriate, while ensuring the President & CEO's priorities remain central.

* Manage key meeting agendas:
Leadership team weekly meetings, assist in other broader reaching leadership meetings

* Manage company calendar in accordance with seasonal activities and communicate as needed

* Opportunity to provide personal assistance as needed to President & CEO

* Other duties as assigned

Requirements

Education:

* Bachelor's degree or equivalent experience

* Master's a plus.

Related experience:

* 10+ years of executive assistant experience, project management, communications or Chief of Staff

* Prior sports industry or media experience a plus

Competencies:

* Highly collaborative in a team environment

* Able to influence without authority

* Discretion and trust

* Flexible for the right reasons

* Pride in ownership

* Self - starter

Required Skills:

* Fluency in Microsoft Office Suite, strong written and verbal communication skills

* Ability to capture voice of President/CEO in written form

* Strong project management skills to manage people and timelines to meet a goal

* Event & meeting management from start to finish

* Ability to manage internal and external expectations to drive time management of President & CEO

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to lift and/or move up to 10 pounds. The employee is regularly required to sit for long periods of time; walk; use hands to finger, handle, or feel; balance; bend and reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to a loud work environment when attending professional basketball games at home or away. The noise level in the daily work environment is low to normal for an open office space.

Equal Employment Opportunity Employer

Force 10 Hoops, LLC DBA Seattle Storm is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, disability, veteran's status, sexual orientation, or gender identity/expression.

This organization participates in E-Verify.

ABOUT THE WNBA SEATTLE STORM ORGANIZATION:

Force 10 Hoops, LLC DBA Seattle Storm is a storied franchise in the Women's National Basketball Association (WNBA), proudly boasting four WNBA Championships to its name. Our rich history and commitment to excellence have made us a force to be reckoned with in women's professional basketball. The Seattle Storm stands as a symbol of dedication, determination, and empowerment, both on and off the court.

In 2024 we…