Habitat Executive Support Analyst - Management Analyst

Title: Habitat Executive Support Analyst

Classification: Management Analyst 3

Job Status: Full-Time / Permanent

Hybrid/Telework: This position may include telework options up to 2 days per week, at the discretion of the hiring manager.

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Short-eared owl on the hunt– Photo Credit:
Richard Eltrich

This is an opportunity to provide essential administrative and confidential executive support to the Habitat Program Director and Deputy Program Director.

In this role, you will support special projects within Administrative Operations and collaborate with other Habitat Program divisions and regions as needed.

Envision yourself enhancing operational efficiency across the entire program by applying your expertise in project management, strategic planning, and data management.

Among the varied range of responsibilities held within this role, the Habitat Executive Support Analyst will,

Provide direct administrative and confidential secretarial support to the Habitat Program Director (PD), the Deputy Program Directors (DPD), and the Administrative Operations Manager (Admin Ops Manager):

• Manage email, calendars, and travel for PD/DPD and Admin Ops Manager, including meeting logistics.
• Act as correspondence gatekeeper by reviewing, editing, and preparing correspondence.
• Track and monitor important information, including keeping PD/DPD informed (daily) of potential problems, issues, and need‑to‑know actions.
• Track internal and external meeting requests and provide scheduling assistance.
• Screen and track documents for PD/DPD signature.
• Assist in the program’s response to public records requests, including file management and records searches on behalf of the PD/DPD/Admin Ops Manager.
• Serve as a records manager for the PD/DPD by developing and maintaining a file system and archiving appropriate files.
• Serve as delegate for PD/DPD to approve Total Time, TEMS, training requests, and other administrative approvals.

• Support and conduct special projects on behalf of the Habitat Program Director (PD), Deputy Program Directors (DPD) and Administrative Operations Manager (Admin Ops Manager).
• Conduct research on short‑ and long‑term projects that may require significant outreach and coordination.
• Track down details, make recommendations, and resolve issues that require law, policy, and rules research in order to brief the PD/DPD. Issue response may require both internal and external coordination.
• Serve as an effective communications link and reliable source of information for others.
• Act as a communication channel for management by knowing whom to inform of changes or new developments and ensuring they receive clear communications.

• Attend HPLT and other management team meetings, take meeting minutes, and coordinate and track short‑ and long‑term agenda items, assignments, and important topics for various management team forums.
• Assist with the development and review of reports, briefings, and presentations.

Work setting, including hazards: This position functions primarily in a fast‑paced office setting.

Schedule: This position is full‑time, working 40 hours per week. The standard work schedule includes the potential for occasional evening or weekend work as needed. Alternative schedules may be considered based on business needs.

Customer Interactions: Frequent interactions with Habitat Program staff, cross‑program coordination, and coordination with external partners for technical support and contract management.

Bachelor’s degree.

Three (3) years of experience conducting research and analyzing policies, laws, rules, or regulations, or equivalent experience performing activities closely comparable to the key responsibilities of this position.

Please Note: Closely related qualifying experience may be substituted for the required education on a year‑by‑year basis.

• Training or experience demonstrating an understanding of purchasing, strategic planning,…