Administrative Specialist, UWINCO

** Job Description
** As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Administrative Specialist position serves as the executive principal assistant to the Chief Investment Officer ("CIO") and Chief Operating Officer ("COO"), directly managing and coordinating the communications, scheduling and daily responsibilities in the areas of executive administration support, travel management, and business operations.

This position reports directly to the CIO. With delegated authority, this position has primary management of the CIO’s schedule, demonstrating strong working knowledge of operational areas of responsibility, strategic priorities and constituencies’  addition, this role oversees the UWINCO team's DEI initiatives to provide education and awareness to the team.

A high level of professional discretion is crucial to this position and its interactions with senior UW leadership, UWINCO Board members, members of the investment community and the general public.  This position requires a high-level of independent judgement in planning and decision-making with regard to all aspects of administrative and business operations within the UWINCO office. Must employ strong problem solving skills and be capable of managing multiple and competing priorities with frequent tight deadlines skillfully, accurately and confidentially while demonstrating discretion and independent judgement in all areas of operation.
Flexibility to work long hours if needed. Ability to process large volume of emails daily for CIO.The UWINCO Office manages over $9 billion of endowment, operating and life income funds.
Theses positions interact regularly with the UW Board of Regents and UWINCO board members.  The decisions made by these groups have an extremely significant impact on the financial health of the University, and the administrative positions are integral to the ability of the UWINCO Team, Chief Investment Officer (CIO), Board of Regents and UWINCO Board to make decisions regarding the University’s investments.
** Duties & Responsibilities
**** Executive Administrative Management*
* • Serve as Principal Assistant and confidential liaison to UWINCO CIO and COO. Provide high level direct, confidential, executive administrative support, project management and analysis which includes handling of confidential and sensitive information.
• Proactively manage complex schedules based on changing priorities and emerging issues, exercising independent judgement in prioritizing needs and events including negotiating conflicts and evaluating the need to reschedule, postpone or relocate meetings.  Initiate coordination of meetings, including management of all logistics and planning. Handle all scheduling in a timely and accurate manner. Ensure CIO/COO are fully briefed on agenda items and receive all required materials.
• Manage day to day operations for the office of the CIO.  Draft correspondence and prepare communication materals for internal and external distribution. Plan and attend team meetings; initiate preparation of meeting materials including agenda, presentations, and research. Maintain meeting records and gather background information in a timely manner. Bring outstanding issues to the CIO's attention.
• Track and manage mail and correspondence, including very heavy volume of electronic mail, throughout the day.  Take action as needed, including drafting responses and utilizating professional discretion in providing, reviewing and routing as appropriate, ensuring CIO and others are aware of matters requiring their attention.  Exercise discretion and independent judgement in dealing with sensitive issues involving the general public, investment managers and consultants.
• Liaise with Board of Regents office in…