Facilities Coordinator

Job Title:

Facilities Coordinator

The Workplace Coordinator manages daily facilities operations and workplace services to ensure an exceptional experience for employees and visitors. This role serves as a frontline workplace ambassador coordinating service delivery, responding to workplace needs, and supporting overall office operations. Core working hours are from 8:00 AM to 5:00 PM.

• Manage daily facilities operations and workplace services.
• Ensure an exceptional workplace experience for employees and visitors.
• Coordinate service delivery, respond to workplace needs, and support office operations.
• Serve as a frontline workplace ambassador and key point of contact for workplace-related requests.
• Coordinate daily workplace operations, cleaning, maintenance, and service delivery.
• Process and manage workplace service requests.
• Serve as the primary point of contact for employee inquiries regarding facilities services.
• Coordinate space changes, moves, adds, and changes to workstations.
• Manage inventory and ordering of office supplies, furniture, and workplace essentials.
• Coordinate with vendors and service providers.
• Conduct regular facility inspections and quality assurance checks.
• Coordinate meeting room setups and special arrangements for events.
• Support visitor management and reception services.
• Assist with workplace projects and improvement initiatives.
• Maintain accurate records of workplace assets and inventory.
• Support emergency response procedures and business continuity activities.
• Coordinate catering and food service operations for meetings and events.
• Assist with onboarding new employees regarding workplace services.
• Monitor and report on workplace service metrics and performance indicators.
• Support sustainability initiatives and workplace wellness programs.
• Identify opportunities for workplace experience improvements.

• Associate's or Bachelor's degree in Facilities Management, Business Administration, or related field.
• 2 years of experience in facilities coordination, office management, or similar role.
• Strong customer service orientation with excellent interpersonal skills.
• Experience with service request management and problem resolution.
• Knowledge of facility operations and workplace services.
• Proficiency with workplace management systems and MS Office applications.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Excellent communication skills in English and local language where applicable.
• Adaptability to changing priorities in a dynamic environment.
• Experience coordinating with service providers or vendors.
• Experience in inventory management or space coordination.

• Facilities Management Professional (FMP) certification or equivalent.
• Experience in technology company environments or similar corporate settings.
• Experience in hospitality or service management.
• Knowledge of health and safety requirements for office environments.
• Experience with continuous improvement methodologies.
• Experience in event coordination or meeting room space planning or move management.
• Knowledge of sustainable workplace practices.
• Experience in project coordination or implementation.
• Experience supporting workplace technology systems.
• Knowledge of local building operations and requirements.

This role offers opportunities for growth within facilities management and workplace experience career paths. The company provides a dynamic work environment where you can apply your expertise while supporting sustainability initiatives and workplace wellness programs.

Based at the office, this role requires regular on-site presence during business hours and may involve occasional evening or weekend hours. The work involves standing and walking for extended periods, occasional physical activities such as moving light furniture, and handling supplies.

This is a Contract position based out of Seattle, WA.

The pay range for this position is $26.00 - $30.00/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Seattle, WA.

This position is anticipated to close on Jan 28, 2026.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.