Administrative Analyst

Are you driven, highly organized, and enjoy managing complex projects for a large public utility? Do you have a passion for providing value on a leadership team by analyzing and interpreting data, identifying trends, making recommendations for improvements? If this sounds of interest, then this might be the right opportunity for you!

At Seattle Public Utilities, we’re looking for a highly skilled Administrative Staff Analyst to provide high performing administrative support to the division leadership team and service to our customers, ensuring quality and effective availability to support the division’s business needs. This position will report to the Drainage & Wastewater System Maintenance Division Director.

Seattle Public Utilities (SPU) is a community-centered utility that delivers vital services to Seattle residents and businesses including drinking water, drainage and wastewater, and garbage/recycling/compost. SPU also provides drinking water for 1.5 million customers in the region. SPU’s work includes system maintenance and improvements and keeping Seattle clean. Over 1,500 SPU employees work with our community to provide affordable and equitable stewardship of our water and waste resources for future generations.

For more information about Seattle Public Utilities (SPU), checkout the:

• SPU Website
• SPU Workplace Expectations (Download PDF reader)
• Strategic Business Plan

SPU commits to Our City Values and Race and Social Justice as core principles that guide our work. We actively take steps to dismantle systemic racism and increase service equity. We value diverse life experiences and strive to create a workplace that is welcoming to all. We take steps to be inclusive and equitable in our recruiting, hiring and promotional opportunities.

We know work isn't only about what you do it’s also about who you work for and with! SPU provides a fun and family-friendly work environment that supports a work life balance, including:

• Hybrid work schedule opportunities
• Family-friendly and multicultural work environment
• Generous benefits package
• Free Orca Pass
• City pension plan with employer/employee contributions
• Growth potential and advancement opportunities

• Provide advanced administrative support to the division leadership including inbox management, reviewing, calendaring, and/or drafting a variety of confidential and sensitive matters including communications and HR matters.
• Coordinate the preparation of the division’s budget including but not limited to preparing expense reports, tracking budgets, purchase orders, and processing invoices for vendors as required.
• Monitor and oversee division’s contracts and to ensure in compliance with departmental and City policies and procedures.
• Prepare and edit documents, matrices, and specialized reports via MS Word, Excel, PowerPoint, Visio software as needed.
• Draft and track written correspondence to internal and external audiences.
• Provide assessments and analysis for special projects and reports assigned.
• Schedule meetings and track sensitive and confidential deliverables to support the Division.
• Collect, research, and analyze division data on team activities and provide reports to the Division Director and other staff as needed.
• Receive and identify the subject matter of inquiries, refer to appropriate staff and follow-up to ensure responses are provided in a timely manner.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Two years of administrative experience and a Bachelor’s degree in business or public administration or related field.

A combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class will be considered.

Current Washington State driver’s license.

Work is performed in an office environment.