Office Assistant | WCC

Office Assistant 3 | Records Full Time | Permanent

Location:

Washington Corrections Center | Shelton, WA Salary Range: $3,936 - $5,213 Monthly

This position is represented by the Teamsters 117 bargaining unit.

The candidate of choice must be comfortable working in a correctional facility as you will be required to work at the Washington Corrections Center daily as this position is not eligible for telework.

The Washington State Department of Corrections is seeking a highly organized, detail-oriented professional to join the Records Team at the Washington Corrections Center (WCC) as an Office Assistant 3! This is a mission-critical role that supports the safe, lawful, and efficient movement of individuals through the correctional system. If you thrive in fast-paced environments, value accuracy, and take pride in meaningful public service, this position offers the opportunity to make a real impact behind the scenes.

Washington Corrections Center is located 35 miles west of Olympia, the state capital. WCC is the Reception and Diagnostic Center, a close-custody facility with the primary responsibility to process, test, and classify all adult male felons sentenced to prison in Washington State. The facility has seven living units and houses 1,700 incarcerated individuals. There are about 500 incarcerated individuals screened and assessed each month.

WCC is also the major hub for transfer of incarcerated individuals to and from facilities throughout the state.

Because this position handles confidential court and correctional records, integrity, discretion, and exceptional attention to detail are essential. You will be entrusted with information that has a direct impact on people’s lives, institutional operations, and public safety, making this role both highly responsible and deeply meaningful.

We are looking for someone who brings strong administrative skills, knowledge of office systems and procedures, and the ability to work independently while staying organized under pressure. If you are excited to begin or grow a career in public service and want to play a vital role in keeping the justice system running smoothly, this is an opportunity to step into work that truly matters.

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As an Office Assistant 3, some of your duties will include:

• Preparing and processing central files for transport, release or archive which could include:
  • Preparing, packing and sending mail including central or medical files to other facilities or regional records offices and chrono entry in OMNI
  • Unpacking central or medical files from incoming transports, regional records offices, or archiving units and chrono entry in OMNI
  • Ordering central and medical files based on admission type
  • Accurately file central files on the retrievers in DOC order
  • Breaking down central files into multiple volumes that are too large and unmanageable
  • After release, sending central files to the proper regional records office or maintain at our facility for archiving
  • Archiving incarcerated individuals’ central and medical files and maintain them in a secure setting
• General Office Duties
  • Answer phone in a professional manner, providing answers when possible and transferring calls or taking messages when needed
  • Familiarity with legal Records documents in order to file in central file, route appropriately, or scan in the OnBase system
  • Filing
• Incoming Desk
  • Process information for all incoming movements
• Court Order/Release Desk
  • Processing information for all outgoing movement as it pertains to a court order/release
• Scan Desk
  • Process and index documents
• Fingerprint Card Desk
  • Prepare and process fingerprints and Central Files
• Receiving/Intake
  • Prepares for daily incoming admissions: s
  • Assist in processing incoming transport by interviewing incarcerated individuals, taking photos, and making identification cards
• Other duties as assigned
  • Other duties as assigned by the Correctional Records Manager, Correctional Records Supervisor or Correctional Records Technician Lead
  • Respond to incoming correspondence such as kites or kiosks
  • Back up other OA3 Records Desks during leave or vacancies

What we need (required qualifications):

• High School diploma or equivalent

What will make your application stand out (preferred qualifications):

• Two (2) years of clerical work
• Experience in a correctional setting

Conditions of Employment:

• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• May require ability to sit and/or stand for an extended period of time
• May require extensive…