WDVA Executive Assistant to Deputy Director Olympia

Executive Assistant to the Deputy Director

Full‑Time – Permanent – Olympia Central Office

Join our team as the Executive Assistant to the Deputy Director
! We’re looking for a proactive, detail‑oriented professional to coordinate and manage the daily activities of the Deputy Director’s office. If you’re skilled in organization, communication, and multitasking, this pivotal role offers a dynamic environment where your expertise will drive efficiency and support high‑level decision‑making.

Please Note: Standard business hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday in‑office at our Central Office in Olympia. Occasional in‑state travel required. A flexible schedule or hybrid telework is subject to supervisory approval.

At the Washington State Department of Veterans Affairs (WDVA), we are passionate about our mission of “Serving Those Who Served.” As a national leader in our advocacy for nearly 500,000 Veterans and their family members, we strive to connect them to earned benefits as well as innovative programs focused on their overall health and wellness. In addition, we provide critical community services through a variety of programs, and at our four State Veterans Homes located in Orting, Port Orchard, Spokane, and Walla Walla.

These locations provide Medicare and Medicaid nursing home care to Veterans, including, in some instances, their spouses, widows, or Gold Star Families.

As the Executive Assistant to the Deputy Director
, you will work independently to initiate, prioritize, and deliver executive‑level administrative and operational support to the Deputy Director, and, at times, the Director. Utilizing exceptional knowledge of Microsoft Suite applications and administrative and operational services, you will establish office standards, priorities, and work methods to include drafting and reviewing high‑level internal/external correspondence, maintain executive files, manage executive calendars, and other key duties and responsibilities.

Here’s your prime opportunity to join a passionate and goal‑driven team dedicated to Serving Those Who Served!

• Manage the day‑to‑day operations of the office of the Deputy Director by providing consultation to executives, managers, and staff on agency operations, procedures, and policies.
• Anticipate the needs of the organization and strategize solutions for programs and complex situations; make decisions on best courses of action while considering and weighing various approaches.
• Oversee the uniformity of the operations within the organization’s programs; liaise with the Director’s Executive Assistant and other agency administrative support to ensure coordination among senior leaders.
• Maintain working relationships with executives, staff, and external stakeholders.
• Determine priorities and establish due dates and method of resolution on special projects and assignments.
• Consult with division executive‑level managers on programs; provide a bridge of smooth communication between the Director/Deputy Director and internal divisions.
• Organize and provide informational materials, address questions and concerns, and resolve issues.
• Edit and complete first drafts for talking points, speeches, and written communications to internal and external stakeholders.
• Facilitate cross‑divisional coordination of travel and outreach plans.
• Schedule and lead the Agency Daily Brief.
• Serve as an advisor to the agency’s Executive Leadership Team and Operational Leadership Team and represent the agency through professional interactions and collaborative partnerships.
• Manage cross‑divisional projects of importance to the Deputy Director.
• And more!

* Complete Position Description available upon request*

• Four (4) years of progressively responsible experience in office management, as well as operational and administrative support procedures and functions.
• Four (4) or more years of experience using analytical problem‑solving methods, program evaluation, process improvement methods, government performance measurement, business statistics, budget analysis, business planning, or strategic planning.
• Four (4) or more years of experience providing…