Administrative Assistant

Administrative Assistant 1 Airway Heights Corrections Center
Full-time | Permanent Represented by Teamsters 117 Salary Range: $3,936 - $5,213 Monthly

The Department of Corrections is seeking a highly motivated and qualified individual for the position of Administrative Assistant 1 at Airway Heights Corrections Center.

Airway Heights Corrections Center is a 2000+ bed incarcerated individual facility located approximately 10 miles west of Spokane. The prison consists of a main facility that houses medium- and long-term minimum-custody incarcerated individuals. A separate perimeter adjacent to the main facility accommodates a minimum-security unit for incarcerated individuals with minimum-custody or lower.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

Duties include but are not limited to:

• Facilitating one CPM representing the CPM's goals and interests at a 2,100-bed minimum/ medium security correctional facility, performing administrative and office management duties in addition to providing direct administrative assistance. Coordinate and organize office operations for CPM's Chain of Command, work commitments, status of projects, and nature of contacts.
• Attend, take and prepare minutes of meetings as requested, provide information and report conclusions to CPM and their respective units/ developments. Schedule CPM to attend various meetings. Serve as liaison between CPM and other staff members, other departments, agencies, incarcerate families and the community transmitting and requesting status information.
• Compose and type letters, independently and from rough drafts, memos and responses, acknowledgments, notifications, investigations, personal letters, reports and/or research of highly confidential and sensitive nature, for staff and incarcerated individuals. Research information as assigned by CPM.
• Log and track correspondence and Staff Grievances. Ensure deadlines are adhered to by assigned staff.
• Assist CPM in composing and typing PDP's and Position Descriptions for all staff in CPM's chain.
• Contact applicants, set up interviews and schedule and request background checks on all interview candidates.
• Relay phone messages using discretion and confidentiality to CPM, staff and incarcerate families.
• Establish and maintain logical, retrievable filing system for CPM's varied department. Maintain computer files.
• Attend meeting appointments, TEAMS and other meetings to ensure objectives are met.
• Make meeting appointments, attend designated meetings, and take/distribute meeting minute notes.
• Assist Other OA's, Administrative Assistant 1's, and other Stakeholders as needed.
• Mail, attendance, order supplies, back up to Administrative Assistant 1 for Programs, as needed/requested, travel requests for CPM and CUS's. At times, support unit functions as directed by CPM.
• Other duties as assigned.

• High School Diploma or Equivalent.
• Two years of progressively responsible office experience performing duties that included keyboarding or typing skills are desirable.

• Type 50 words per minute accurately.
• Experience with a variety of software applications.
• DOC experience preferred.

Working together for safer communities.

Improving public safety by positively changing lives.

To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or…