Administrative Assistant

Administrative Assistant

This position provides professional administrative support to the executive leadership team and assigned leaders within departments.

Responsibilities:

• Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information).
• Establishes and maintains positive working relationships with contacts both within the Seattle site and across the Pacific Northwest Region team, suppliers, and customers.
• Assists supported leader in staff capacity by coordinating office services, budget preparation and control, housekeeping, records control, and special management studies.
• Schedules conferences, appointments, meetings and travel arrangements for senior staff.
• Records minutes of meetings or other sessions and composes summaries to ensure that proper and accurate records of discussions and information are available.
• Reads and screens correspondence, daily.
• Identifies critical issues within identified parameters and prioritizes correspondence.
• Uses MS Outlook and Teams to create and maintain calendars, schedule and organize activities such as meetings and department activities and meeting room management.
• Assists team with copying, filing, communications, internet research requests, etc.
• Processes invoices and expense reports for payment.
• Generates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested.
• Anticipates needs and completes special projects as assigned.
• Performs other support duties as assigned by senior staff.
• Ability to work off hours and some weekends as needed for special events and event prep.

Qualifications:

• High School diploma or equivalent.
• Associates degree or equivalent with some related specialized coursework preferred.
• At least 4 years of professional administrative support experience in a professional office environment.
• Certified Professional Secretary (CPS) certification preferred, but not required.

Physical Demands:

• Regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear.
• Frequently required to sit and reach with hands and arms.
• The employee must occasionally lift and/or move up to 25 pounds.

Working Conditions:

• The noise level in the work environment is usually moderate.

Sysco is the global leader in food service distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations.

We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We're looking for talented,‑working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.