Office & Operations Coordinator; Temporary

About Panorama

Panorama is a platform for social change driven by audacious thinking, radical collaboration, and bold action. We help our partners navigate multiple pathways from vision to impact based on their needs. Our mission is to maximize social impact by partnering with visionary leaders to co‑develop solutions to change systems. Panorama’s value proposition is helping partners to operate in smarter, more impactful, and more efficient ways.

Panorama’s values are built on four core principles:

• Vision:
  See the big picture and examine all angles
• Integrity:
  Maintain trust and strive for excellence
• Partnership:
  Collaborate and foster meaningful relationships
• Impact:
  Act boldly and create a ripple effect.

The Panorama Group is a community of organizations that includes:

• Panorama Global, a social impact nonprofit that empowers changemakers through radical collaboration,
• Panorama Strategy, a social purpose consultancy that accelerates progress for partners through audacious thinking,
• Panorama Action, which mobilizes voices and resources through bold action.

Panorama seeks a temporary Office & Operations professional to maintain organizational efficiency to support the team for a leave of absence. This role is critic alto providing uninterrupted internal systems support and serving as the keylogisticslead for the upcoming relocation of Panorama’s headquarters to a new floor intheexisting building. The ideal candidate is a tech‑savvy problem solver with a strong service mindset who can support staff needs while also coordinating complex physical office logistics.

This is a temporary position expected to last approximately sixmonths to one year, with the potential to convert to a permanent role based on organizational needs and performance.

This non‑exempt, full‑time position must be based in Panorama’s Seattle office. Employees are expected to work in the office four days per week.

This temporary role will focus on three primary areas:
Office Management, General Operations & Administration, and IT & Systems Support.

Office Management

• Support planning and execution of Panorama’s headquarters office move, including serving as the primary point of contact for building facilities and vendors.
• Create and maintain accurate tracking of office assets and equipment before, during, and after the office transition, ensuring all equipment is accounted.
• Oversee the setup of all office technology (room booking systems, office AV/conferencing technology, etc.) in the new location.
• Manage the distribution and collection of keys and keycards for the new office space.
• Collect, sort, and distribute physical mail and deposit checks as needed.

General Operations & Administration

• Manage software license billing and ensure accurate allocation of expenses across program budgets.
• Lead and support technical systems training for any new hires during the contract period.
• Serve as an administrative backup to the Senior Administrative Assistant as needed.
• Provide onboarding and offboarding support in coordination with People and Culture, including systems access and equipment logistics for Seattle‑based and non‑Seattle based staff.
• Contribute to light process improvements and documentation related to office and operational workflows, particularly connected to the office move.
• Provide ad hoc operational and administrative support as needed.

IT & Systems Support

• Provide hands‑on troubleshooting for common office technology issues such as printers, Wi‑Fi, and video conferencing systems.
• Act as a first point of contact for system support requests from internal and external staff, including fiscally sponsored project employees.
• Coordinate closely with external IT service provider to escalation and resolve technical issues.
• Maintain clear documentation of any system changes or process updates implemented during the temporary coverage.
• Provide systems, security, and technology support to fiscally sponsored projects as needed.
• Support administration of subscriptions and software licenses for staff and update software and hardware inventories.
• Support knowledge management and governance practices, including…