Administrative Assistant

Administrative Assistant (contract) at Microsoft

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Administrative Assistant (Contract)

Note:

This is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If selected, you will be employed by AGS and will not be an employee of Microsoft.

This position offers the opportunity to provide high-level administrative support to senior leadership within a dynamic commercial training organization. The role serves as a critical liaison for executive-level calendar management, travel coordination, and operational support for multiple senior leaders. This role requires a detail-oriented professional who excels at managing complex schedules, coordinating logistics, and maintaining confidential information with the utmost discretion.

The successful candidate will work within a fast-paced, global team environment that focuses on strategic customer training and education initiatives, providing exposure to enterprise-level operations and international business practices.

• Manage and maintain calendars for four senior executives, including one General Manager and three Senior Directors, ensuring optimal scheduling and conflict resolution
• Coordinate and schedule team meetings and maintain the business calendar for the organization's rhythm of business activities
• Arrange comprehensive travel logistics for executive team members, including domestic and international travel coordination
• Process expense reports and manage reimbursement documentation for supported executives
• Prepare agendas and materials for staff meetings and leadership discussions
• Create presentation decks and supporting materials for team meetings and business reviews
• Generate headcount reports and track discretionary spending for the organization
• Order hardware and equipment as needed for team members
• Coordinate award certifications and recognition for work anniversaries and achievements
• Supervise general office duties including ordering supplies and maintaining records management systems
• Review and process invoices, reports, memos, and other business documents
• Analyze incoming communications to determine significance and appropriate distribution
• Provide event planning support for occasional onsite meetings and team gatherings

• Minimum 6 to 8 years of progressive administrative support experience
• Proven experience supporting executive-level leadership, preferably at the General Manager level or equivalent
• Demonstrated experience managing complex calendars for multiple senior executives
• Background in coordinating domestic and international travel arrangements
• Experience processing expense reports and financial documentation
• High school diploma or GED required
• Expert proficiency in Outlook calendar management and scheduling
• Advanced knowledge of the office productivity software suite
• Strong verbal and written communication abilities
• Exceptional organizational skills with keen attention to detail
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong data security awareness and best practices
• Excellent time management and ability to prioritize multiple tasks simultaneously
• Customer service orientation and interpersonal effectiveness
• Ability to work independently with minimal supervision
• Strong follow-through and task completion capabilities
• Clear and concise note-taking abilities
• Event planning and coordination capabilities
• Leadership skills to provide support and guidance when needed

• Location:
  
  Seattle, WA (Onsite)
• Duration: 5 months
• Pay Range: $29 - $33 per hour
• Weekly
  
  Schedule:
  
  40 hours
• Job Status:
  Non-Exempt
• Final date to receive applications:
  Apply within 72 hours of the posting date to ensure consideration.

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave)

• We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodati for other accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon…