Executive Assistant

This range is provided by Avalanche Energy. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$80,000.00/yr - $/yr

Avalanche is a Seattle-based start‑up developing microfusion machines for clean, energy‑dense power generation at a scale you can hold in your hands. Our unique approach allows us to build, test, break, learn and iterate on machines in days to weeks. The modular design is designed to provide power to applications from austere environments to deep sea vehicles and maritime transport to lunar power.

We know we have an incredibly ambitious mission, and that it requires a wide combination of skills, attitude, and grit to make it happen. If you have a passion for abundant energy, and how we can improve life with it, we want to have a chat with you.

Avalanche might be fit for you if: You are self‑motivated, energized by problem solving, and enjoy supporting a small, tight‑knit team working across a wide variety of topics. You take pride in organization and precision, and you thrive in an environment where priorities can shift quickly. You communicate clearly, maintain strong attention to detail, and can work independently while building strong partnerships across the company.

You enjoy bringing structure to complex schedules and creating the operational foundation that keeps teams moving forward.

About the role: Avalanche Energy is seeking a highly organized, proactive Executive Assistant to support the C‑suite team. You will be responsible for calendar and email management, coordinating travel and logistics, and ensuring your executives stay aligned, prepared, and focused on the highest‑priority work. You will also partner closely with the Business Operations Manager to support company‑wide initiatives and operational processes.

This role requires strong judgment, excellent communication skills, and the ability to anticipate needs in a fast‑paced environment.

In this role, you will:

• Manage complex calendars for C‑suite team, including scheduling, prioritizing meetings, protecting focus time, and resolving conflicts.
• Monitor and organize executive inboxes by triaging messages, flagging priorities, drafting responses when appropriate, and assisting with follow‑up tracking.
• Prepare executives for meetings by gathering agendas, materials, and context from internal stakeholders or external partners.
• Coordinate domestic and international travel, including flight and hotel bookings, ground transportation, conference registrations, and itineraries.
• Manage expense reports, reimbursements, and company credit card documentation in a timely and accurate manner.
• Serve as a point of contact for internal and external scheduling requests, ensuring clear and professional communication.
• Support operational processes and company‑wide projects in partnership with the Business Operations Manager (e.g., all‑hands meetings, offsites, documentation updates, process improvements).
• Maintain organized digital files, documents, and shared resources for executives.
• Uphold strict confidentiality while managing sensitive information and company communications.
• Anticipate executive needs by staying aware of priorities, timelines, and cross‑functional dependencies.
• Provide exceptional operational support that enhances executive productivity and reduces logistical friction.
• Own special projects as assigned by executives.

• 5+ years of experience as an Executive Assistant or in a similar administrative role, ideally supporting multiple senior leaders.
• Strong written and verbal communication skills, attention to detail, prioritization and organizational skills, and consistent follow‑through.
• Demonstrated ability to manage complex scheduling across competing priorities.
• Experienced in coordinating travel logistics and preparing executives for meetings and events.
• Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and/or Microsoft 365.
• Ability to exercise sound judgment, maintain confidentiality, and operate with discretion.
• Comfortable working independently, prioritizing tasks, and managing time in a fast‑paced environment.
• Skilled at building…