Administrative Specialist - Mission

Admin Building, 700 Dearborn Place S, Seattle, Washington, United States of America

Posted Friday, December 12, 2025 at 11:00 AM

Evergreen Goodwill of Northwest Washington is a 501(c)(3) nonprofit organization founded in 1923 that helps people get jobs across Northwest Washington by offering high-quality free job training, education and job placement. Goodwill empowers individuals to overcome barriers to working, by providing comprehensive support and connecting them with life changing job opportunities, ensuring they are career-ready and can support themselves and their families.

The organization employs over 2,000 people, operates five job-training centers, 23 nonprofit retail stores and more than 27 donation sites in King, Snohomish, Skagit, Whatcom and Kitsap Counties. Every day, Evergreen Goodwill connects people with the jobs, services and skills they need — because Jobs Change Lives. We are committed to creating and sustaining a culture of equity, diversity and inclusion (DEI) and are focused on creating a joyful, inclusive and successful organization.

Job Title:
Administrative Specialist - Mission

Salary Range: $55,000 - 60,000

Location:
Administration

The Administrative Specialist to Mission provides comprehensive administrative and operational, and strategic support to department leadership across all five Job Training and Education regions. This role is critical to successful program outcomes, budget adherence and standardization; especially grant funded programs. This position maintains a professional work environment, stays aware of departmental goals, and works in a versatile capacity to accomplish those goals through exceptional administrative excellence.

Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

• Provide comprehensive support to the Senior Vice President of Mission (SVP), managing day-to-day operational needs with efficiency and discretion.
• Conduct research and provide background information for presentations and SVP meetings/events with elected officials and other VIP’s.
• Compose correspondence, memos, emails, proofread materials internally and externally for community leaders and funders.
• Register and track professional development for Mission staff across five regions in partnership with leadership.
• Manage vendor accounts, expense reports, invoices, purchase orders, check requests, and credit card reports to appropriate fund source for Managers, Directors, and SVP.
• Maintain departments email lists, staffing lists, org chart, and Teams channel membership.
• Organize meetings, prepare agendas/materials, and take minutes in key meetings with funders and internal leadership directors meeting with SVP.
• Manage event planning: organize and facilitate internal and external meetings and events, managing logistics such as venue selection, catering, and technology setup and materials
• Screen applicants and coordinate on-boarding process for new hires including interviews, paperwork, training, workspace setup.
• Provide support to SVP for Mission Board Committee – prepare report and presentation materials from across five regions.
• Maintain departmental calendars including master calendar of all departmental activities across five regions, scheduling meetings for leaderships team, maintains SVP calendar.
• Liaise on interdepartmental projects and initiatives.
• Support and contribute to DEI initiatives and action plan.
• Coordinate with Facilities on site walkthroughs, repairs/purchases/maintenance.
• Maintain and monitor department supply budget, order office and general classroom supplies. Order Adult Basic Education (ABE) and Youth Program materials, such as textbooks, workbooks and testing supplies.
• Submit service desk tickets on behalf of staff and directors.
• Demonstrates safe work practices through awareness and observation in support of a safety culture; reports any potential hazards or accidents.
• Other duties or projects as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The…