Project and Operations Coordinator

Project and Operations Coordinator

FLSA Status
:
Nonexempt

Months Per Year
: 12

Hours Per Week
: 37.5

Employment Status
:
Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability.

Seattle University strives to be a welcoming, open and safe campus climate for all wholehearted, live and work at Seattle University.

Effective Team Collaboration
:
Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication
:
Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity
:
Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation
:
Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion
:
Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation
:
Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

The Project & Operations Coordinator supports the operational and project management functions that ensure smooth and effective team operations within University Events. Reporting to the Senior Director of University Events, this position drives cross-functional initiatives that enhance efficiency, organization, and impact. This role manages internal processes, system administration, and special projects that strengthen how the University Event team plans, communicates, and delivers high-quality experiences aligned with Seattle University’s Jesuit mission and strategic priorities.

This role supports the team’s event systems, data organization, and process documentation while coordinating staff hiring, onboarding, and engagement activities that foster an inclusive, mission-centered team culture.

The Project & Operations Coordinator will demonstrate excellent customer service qualities, be mission-centered, have an open and proactive creative problem-solving approach, strong relationship-building skills, and contribute to building and supporting diverse and inclusive teams. Strong working knowledge of project coordination, operational support, and ability to learn new software systems is necessary. The position requires a collaborative, resourceful and strategic thinker.

The Project & Operations Coordinator will work with the University Events team to manage and support the forthcoming tasks and projects as follows.

• Coordinate department initiatives and special projects, tracking timelines, deliverables, and stakeholder communication.
• Prepare project documentation, meeting agendas, and post-project summaries to ensure clear communication and accountability.
• Support process workflows and form management used across University Events to strengthen consistency and efficiency.

• Maintain organized shared folders, forms, and data structures; serve as first point of contact for document management and version control.
• Support team operations including hiring, onboarding, and engagement processes that foster an equitable and inclusive work environment.
• Coordinate interview logistics, maintain onboarding checklists, and ensure new staff and student employees are welcomed and trained consistently.
• Lead internal engagement efforts such as team-building activities, milestone celebrations, and staff…