Practice Assistant - Corporate​/Real Estate; Hyrid

Practice Assistant - Corporate/Real Estate (Hyrid) page is loaded## Practice Assistant - Corporate/Real Estate (Hyrid) locations:
Seattle time type:
Full time posted on:
Posted 6 Days Agojob requisition :
R5046

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
* This position is based in our Seattle office.
**
* General Description:

** The Seattle office of Holland & Knight is seeking a Practice Assistant to join our team. The Practice Assistant will be responsible for providing high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The Practice Assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards.
** Key Responsibilities and

Essential Job Functions:

*** Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
* Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
* Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.
* Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
* Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.
* Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
* Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate.
* Enter and manage work requests from lawyers in the Firm’s workflow tool and complete according to provided deadline(s).
* Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.
* Perform all file maintenance, including saving documents to the document management system.
* Assist lawyers with time entry, billing, and collection, as needed.
* Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
* Perform clerical duties for non-legal departments, as needed.
* Special projects and duties as assigned.
*
* Required Skills:

*** Advanced knowledge of Microsoft Office Suite and Adobe.
* Experience with document management systems.
* Experience with electronic signature software programs.
* Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
* Experience with creating signature page checklists and signature packets.
* Experience with maintaining digital electronic files of executed Lease files (Lease, Amendments, SNDAs, Estoppels, Liens, Notices) or Closing Documents.
* Understand how to create and assemble Closing Binders for Acquisition/Sale/Loan transactions from an index party list to final digital file as Subfolder and share with client.
* Ability to edit PDF documents by inserting dates, fill in blanks, replace PDF pages of PDF documents.
* Familiar with commercial real estate terminology and tasks.
* Familiar with large file sharing and electronic signature applications.
* Experience with preparing closing binders, signature page checklists, signature packets, stock purchase agreements, shareholder agreements, stock certificates, SEC documents, bylaws, articles of incorporation and minutes.
* Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
* Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
* Ability to take direction and work independently with little supervision.
* Ability to effectively work well with others.
* Effective and professional interpersonal and communication skills.
* Ability to write clearly and professionally, with excellent proofing skills.
* Strong work ethic with ability and commitment to maintain confidentiality.
** Required…