E-Billing Specialist

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Electronic Billing Specialist to join our team in our Seattle, Portland, Los Angeles, San Francisco, Anchorage, New York, or Washington D.C. offices.

This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our offices.

This position is responsible for submitting monthly invoices through vendor sites, maintaining monthly progress reports of submitted and rejected invoices, monitoring client/vendor system requirements, and other tasks as assigned. This position will require clear and concise communication with clients, attorneys, staff, and vendor support.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

• Ensure the timely and accurate submission of electronic invoices for assigned clients; provide quality assurance and review invoices for compliance with client e‑billing requirements
• Upload and submit invoices using the eBilling
  
  Hub and 50+ vendor sites
• Independently analyze, troubleshoot, and resolve complex e‑billing issues
• Partner with clients and attorneys to address rejected or pending invoices; follow up promptly and regularly until a resolution is reached
• Establish strong working relationships with clients, attorneys, and staff and communicate regularly regarding e‑billing setup, issues, and questions
• Create and maintain detailed electronic notes for each client, including client‑specific and vendor‑specific requirements; work closely with the Billing team to ensure client requirements are followed
• Create and upload client accrual spreadsheets as needed
• Manually edit invoices as necessary to incorporate client submission requirements
• Maintain client vendor sites, reconcile firm and client information, and coordinate with Rate Administrator and attorneys to update rates, budgets, or status reports
• Implement new e‑billing clients and vendors, including mapping in the eBilling
  
  Hub and setup in Aderant
• Assist with other accounting projects, as needed

• 3+ years in an accounting department preferred; previous experience in a law firm or professional services organization, supporting a multi‑office environment, strongly preferred
• College degree in Finance or Accounting, preferred
• Advanced skills in Microsoft Excel and Microsoft Word
• Ability to prioritize workload, multi‑task, and work independently
• Data‑oriented with a high degree of accuracy, attention to detail, and quality control
• Ability to meet deadlines and handle stressful situations in a calm, composed manner
• Excellent customer service and communication
• Excellent time management and organizational skills
• Demonstrated ability to learn new technologies quickly and independently
• Knowledge of eBilling
  
  Hub, Bill Blast, Aderant, Elite 3E, or other similar softwares, preferred
• Ability to establish and maintain professional relationships with clients and colleagues
• Ability to work overtime as needed

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 10 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

The…