Executive Administrative Assistant

1.) Serve as an Executive Calendar Coordinator

2.) Coordinate the onboarding process

3.) Manage invoicing activities

The Coordinator supports a variety of administrative activities assisting the division personnel in performing their duties and responsibilities with a high degree of safety, reliability, and efficiency within the department. This individual contributor role is responsible for working with the leadership of the Material, Components, Transitions, Maintenance Planning & Technical training teams to efficiently manage the administrative, technology and business management functions of the team.

• Key Duties Assists the department leadership with creation and publishing of departmental metrics, policies, and other guidelines.
• Administers division SharePoint sites and updates content for division users.
• Manages calendaring activities for the Director(s) and Managing Director(s), coordinating, scheduling requests from internal customers, including senior executives and vendors, as well as arranging meeting locations, equipment, and catering needs for on-site and/or off-site meetings.
• Manages new employee onboarding processes to ensure appropriate accommodations, badging, tools, and other resources are available to maximize the new employee experience and efficiency.
• Coordinates the Uniform needs for Stores personnel.
• Coordinates vendor invoice processing and coordination with AP to ensure prompt and timely payment of supplier invoices.
• Coordinates office supplies for assigned departments.
• Coordinates division and departmental recognition programs and assists with employee engagement activities.