Legal Secretary

Litigation Secretary – Freeman Mathis & Gary, LLP

Base pay range: $36.14/hr – $50.50/hr

Freeman Mathis & Gary, LLP is a rapidly growing national litigation law firm in Seal Beach. We are seeking an enthusiastic litigation secretary to join our team. The ideal candidate fosters a teamwork mentality, has excellent communication skills, problem‑solving abilities, and is willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast‑paced environment.

• Organized, timely, confidential, responsive (within 24 hours)

• Draft and review legal correspondence, including thorough proofreading for errors in grammar, spelling, punctuation, and formatting.
• Prepare and collect conflict of interest checks, open new files, and maintain client files.
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other important dates.
• Make client and client‑related appointments for attorneys as necessary.
• Maintain a professional demeanor with all Firm’s clients, attorneys, staff, and vendors, responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine zest to be of service.
• Familiar with state and U.S. Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings.
• Organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
• Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software necessary to perform essential duties of the position.
• Provide assistance to others within the firm when requested based on priorities of current work‑in‑hand, promoting teamwork and mutual cooperation among all staff members.

• Minimum two years litigation secretarial experience.
• Experience maintaining paperless files; iManage experience is a plus.
• Knowledge of service deadlines for various litigation tasks, including familiarity with the California Code of Civil Procedure.
• Must successfully pass a background and drug screen.

• Competitive compensation.
• Comprehensive benefits package, including medical, dental, and vision.
• HSA and FSA plans available for employees and dependents.
• Work‑life balance.
• Generous PTO policy.
• 401(k) plan including a 3% Employer Safe Harbor contribution.
• 1.5% profit‑sharing contribution.
• Firm‑paid life insurance and long‑term disability.
• Employee Assistance Program.
• Year‑end bonuses and referral fee programs.
• Regular firm‑wide socials and events.
• Positive firm culture.

We encourage referrals. Referrals increase your chances of interviewing at Freeman Mathis & Gary, LLP by 2x.

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