Legal Assistant

Overview

Troon is the world’s largest third-party golf management company based in Scottsdale, Arizona. Troon also manages homeowners associations, tennis and other recreation facilities, food and beverage outlets, and other hospitality venues across a global portfolio of owned, leased, and managed properties.

This is an exceptional opportunity for a motivated person to join a well-established legal team within a global organization. In this role, you will serve a vital role and gain broad exposure to the company’s operations while supporting the legal team.

This position is based in-office at Troon’s Scottsdale headquarters and reports to Troon’s Senior Vice President, Associate General Counsel.

• Provide administrative and clerical support to attorneys and paralegals across a variety of legal matters.
• Prepare, format, proofread, and distribute legal documents, correspondence, and reports.
• Assist with contract intake, tracking, routing, execution, and filing in the contract management system.
• Coordinate signatures and manage document execution using electronic signature platforms.
• Maintain and organize legal files, databases, and records in accordance with department procedures.
• Assist with litigation and claim tracking within the litigation management system.
• Process and track legal invoices, including outside counsel and vendor billing, and assist with budget tracking and reporting.
• Communicate with internal business teams regarding document status, requests, and process questions.
• Support legal operations by maintaining systems accuracy, improving workflows, and assisting with special projects.

• 2+ years of experience in an administrative, legal assistant, or office support role (law firm or in-house experience preferred).
• Associate or Bachelor’s degree (business-related preferred).
• Experience supporting litigation matters and/or legal invoicing strongly preferred.
• Notary Certificate (or willingness to obtain one) strongly preferred.
• Strong written and verbal communication skills, with the ability to communicate professionally with internal and external stakeholders.
• Excellent organizational skills with strong attention to detail and follow-through.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint) and the ability to quickly learn new systems and tools.
• Experience using contract management, document management, e-signature, and legal billing systems preferred.
• Ability to handle confidential information with discretion and professionalism.