Project Manager - Implementation; HR Technology​/ATS

VARITE is looking for a qualified Project Manager in Scottsdale, AZ.

WHAT THE CLIENT DOES?
A technology and media company primarily known for operating online real estate platforms. It is a major online real estate platform offers property listings, home value estimates, and tools for buyers, sellers, and real estate professionals.

WHAT WE DO?
Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850+ global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services.

Job Title:
Project Manager
Location:
Scottsdale, AZ (Hybrid)
Contract Duration: 3 months (Possible extension)
Pay Rate Range: $40 - $50/hr. on W2
Schedule Notes:
Hybrid role - 3 days in office 8am - 4pm

HERE'S WHAT YOU’LL DO:
Role Summary:

• We are looking for a contract Project Manager to lead the end-to-end implementation of Jobvite as our new applicant tracking system (ATS).
• This is a fast-moving, high-visibility project with no formal vendor implementation team; you will partner directly with the Head of Talent Attraction, HR, IT, and key business stakeholders to drive every phase of the rollout.
• The ideal contractor is a hands-on, highly structured PM who is excellent at planning, risk and dependency management, holding teams accountable, and driving follow-through.
• You are comfortable working in ambiguity, can quickly understand complex HR/ATS integrations and data models, and are willing to roll up your sleeves to document processes, training materials, configurations, and specifications.

• Own the overall Jobvite implementation plan, including scope, milestones, critical path, and success measures.
• Facilitate project governance (project/work stream meetings, cadence, agendas, decision logs, RAID logs) and ensure clear RACI/ownership across stakeholders.
• Drive status updates (written and verbal) for the Head of Talent Attraction and key sponsors.

• Proactively identify risks, issues, and roadblocks across work streams (HR, IT, security, integration partners, hiring leaders).
• Develop and maintain a RAID log; ensure mitigation plans, owners, and timelines are clearly defined and tracked.
• Escalate decisions and blockers quickly with options and recommendations, not just problem statements.

• Partner with HRIS/IT and relevant vendors to define and document integration requirements between Jobvite and upstream/downstream systems (e.g., HRIS, background check, assessments, reporting/analytics, SSO).
• Lead the work to design and implement a parent/child data structure for recruiting data (e.g., requisition hierarchies, campaign vs. requisition, role families) where this structure does not exist today.
• Drive clarity on how the new parent/child relationship will be maintained long term (ownership, processes, controls, and data quality checks).
• Ensure integration and data design supports reporting, compliance, and Talent Attraction operating needs.

• Coordinate and track Jobvite configurations (workflows, stages, templates, forms, permissions, notifications, offer processes, approvals).
• Partner with Talent Attraction to map and redesign recruiting processes (current state → future state) aligned to the new ATS.
• Build and maintain clear, version-controlled documentation, including:
• Business requirements and functional specifications
• Process maps and SOPs
• Configuration workbooks / specs
• Integration requirements and data flows
• Data conversion and cut over planning and supporting activities for legacy system (Greenhouse)

• Develop or coordinate training materials for recruiters, hiring managers, and HR partners (guides, job aids, quick reference, short videos, etc.).
• Support planning and execution of UAT, including test scenarios, scripts, defect tracking, and sign-offs.
• Par…