Program Manager

Xpert Dox is a healthcare technology company focused on reducing the administrative burden of medical coding. Our platform, Xpert Coding, applies ensemble machine learning and transformer neural networks to automatically assign ICD and CPT codes, improving accuracy, compliance, and revenue cycle efficiency. We work with large-scale clinical data, including EHRs, clinical notes, and claims, to reduce errors and costs while enabling physicians to focus on patient care.

As a small, fast-moving team, every engineer directly impacts production systems and customer outcomes.

Xpert Dox is seeking an experienced and execution-driven Director of Program Management to own and scale program execution across the organization. This role will be responsible for end-to-end program governance, operational excellence, and cross-functional alignment, ensuring that all initiatives—especially ticket-driven delivery work—are executed with speed, quality, and accountability. This leader will define processes, standards, and metrics, manage program managers/coordinators, and act as the single point of truth for execution health across Xpert Dox.

The ideal candidate is both strategic and hands-on, capable of driving outcomes in a fast-paced, high-accountability environment.

• Own and manage the full onboarding lifecycle, from kickoff through validation, go-live, and scale-up.
• Drive smooth, timely go-lives by identifying risks and resolving blockers before they impact delivery.
• Lead post–go-live execution to support scaling, stabilization, and continuous improvement.

• Provide complete ownership and oversight of the ticket-based execution model.
• Ensure every ticket has a clear owner, scope, and next steps before progressing through stages.
• Monitor ticket aging, dependencies, and bottlenecks; drive corrective actions to maintain momentum.

• Partner closely with Technical, Operations, and Client-facing teams to ensure alignment on priorities.
• Act as the central coordination point between internal teams to deliver high-quality client outcomes.
• Hold teams accountable while fostering a collaborative, execution-focused culture.

• Provide clear, regular execution updates to the COO and leadership team.
• Maintain visibility into program health, risks, timelines, and capacity using data-driven reporting.
• Proactively escalate issues with clear recommendations and resolution plans.

• 5+ years of experience in Program Management, Project Management, or Operations.
• Experience in SaaS and healthcare technology.
• Proven experience owning client onboarding, implementation, or go-live programs.
• Strong understanding of ticket-based workflows and execution tracking.
• Excellent communication skills with the ability to work with leadership and cross-functional teams.
• Highly organized, detail-oriented, and comfortable managing multiple parallel programs.

• Competitive compensation aligned with experience and impact.
• Dental, Health, Vision and Life insurance
• Unlimited PTO and Parental leave
• Relocation assistance
• High-ownership role reporting directly to the COO.
• Opportunity to shape and scale Xpert Dox’s Program Management team.
• Fast-growing, collaborative environment with real ownership and visibility.
• Exposure to enterprise clients and complex onboarding programs.

• $100k - $140k
• Potential Profits Interest
• Relocation assistance

We want to ensure that all applicants have a fair and equal chance, so we’re using a Test Gorilla assessment (). This minimizes unconscious bias in our hiring process. Successful candidates will be invited to a job interview.

Ready to join our team? Start by clicking the link below.