Executive Assistant

This role will be onsite at our corporate office in Scottsdale, AZ.

The Executive Assistant provides high-level administrative support to senior executives by managing schedules, coordinating communications, and handling confidential information with discretion. This role requires exceptional organizational skills, attention to detail, and the ability to anticipate executive needs in a fast-paced environment. The Executive Assistant serves as a trusted partner, helping ensure efficient daily operations and smooth coordination across teams and stakeholders.

Responsibilities:

• Complete a broad variety of administrative tasks that facilitate the senior executive team in their ability to effectively lead the organization
• Assist with special projects and serve as a primary point of contact for internal and external colleagues on all matters pertaining to the senior executive team
• Act as point of contact of highly confidential and critical matters
• Help draft, design, edit and produce complex documents, reports and presentations
• Compose and prepare correspondence as needed
• Arrange travel and accommodations for executives
• Manage expenses and required reporting
• Manage schedules and calendars including arranging for organizational meetings and events
• Take notes and record minutes
• Manage the day-to-day calendar needs of the senior executive team
• Screen, respond and/or greet visitors and decide if they should be able to meet with the executive

Qualifications:

• Minimum of four years of experience as a C-suite assistant supporting several executives at the same time
• High school diploma required
• Associate’s or bachelor’s degree in business administration or related field preferred
• Extreme proficiency with Microsoft Office Suite with the ability to learn new or updated software
• Extensive knowledge of office management and administration, clerical procedures and recordkeeping systems
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Ability to communicate effectively orally and in writing while meeting deadlines
• Highly responsive as well as proactive
• Ability to effectively take initiate and apply sound judgement
• Work occasional hours outside of regular schedule for meetings

What we offer:

• Comprehensive benefits package including medical, dental, and vision
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid time off for vacation, holidays, medical, and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs, including Employee Assistance Program and Calm Health
• Optional benefits including short- and long-term disability, life insurance, and pet insurance
• Most importantly, a caring team who is dedicated to your success!

Additional Information
- Physical Requirements:

• Lifting:
  Must be able to lift up to 10 pounds occasionally
• Mobility:
  Ability to move about an office environment, attend internal meetings across campus or facility, and travel between locations as needed.
• Working conditions:
  
  Primarily office-based in a professional setting. Occasional travel required to visit regional offices or attend events. Ability to work flexible hours as needed to support operations across multiple time zones.
• Personal protective gear:
  Not typically required. May be necessary when visiting field locations or facilities with specific safety protocols.
• Extended Sitting or Standing:
  Prolonged periods of sitting at a desk and working on a computer. Occasional standing during presentations, meetings, or on-site visits.
• Manual Dexterity:
  Required for regular use of computer, keyboard, mouse, and mobile devices.
• Driving:
  Occasional driving may be required for business-related travel to other offices or events. A valid driver’s license and reliable transportation may be necessary. (
  
  Please note:
  
  We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.)