Administrative Assistant

Who We Are

Join a team that puts its People First! First American's Direct division provides comprehensive title insurance protection and professional settlement services for real estate purchases, refinances and equity loans. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. We are passionate about fostering an environment where everyone is supported, empowered, and encouraged to innovate and reach their full potential.

Our inclusive culture has earned us the Fortune 100 Best Companies to Work For® list for ten consecutive years and many other accolades.

Seeking an Administrative Assistant located in Scottsdale, AZ who will provide essential support to ensure the smooth operation of office functions. This role involves managing communications, organizing schedules, maintaining records, and assisting with various administrative tasks across departments.

• Manage and distribute internal communications, including memos, emails, and reports
• Organize and schedule meetings and appointments
• Compile and keep monthly reports organized for future inquiries
• Research vendors and negotiate deals for meetings and events
• Support onboarding and training logistics for new hires
• Request checks and submit invoices for the operation
• Order notary stamps and process notary renewals for Escrow Officers
• Maintain Birthday/Anniversary calendar and assist with cards/flowers/other acknowledgments by Leadership
• Order office supplies, marketing material, business cards, employee appreciation items
• Assist with expense reporting

• Excellent written and verbal communication skills
• Experience with MS Office suite, including Word, Excel, Access and Power Point
• Familiarity with relevant company operating systems
• Attention to detail and organizational abilities
• Customer service orientation
• Problem‑solving and analytical skills
• Ability to handle sensitive information confidentially

$21.24 – $28.31 hourly.

First American supports individuality and creates an inclusive workplace for all. We are an equal opportunity employer in every sense of the term. Eligible employees receive a comprehensive benefits package that includes medical, dental, vision, 401(k), paid time off, paid sick leave, and an employee stock purchase plan.

Entry level

Full-time

Administrative