Administrative Associate - Faith Formation

Administrative Associate - Faith Formation

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The Franciscan Renewal Center is a nonprofit Catholic retreat center and home to Our Lady of the Angels Church, located in Paradise Valley. Founded in 1951 by the Order of Friars Minor, we are committed to our mission of renewing lives through spiritual growth, healing and transformation, and service to others. The FRC staff and volunteers are passionate about our shared work that ultimately provides a peaceful and welcoming experience for all who come here.

• Retreats, meeting and conference space for faith‑based and nonprofit organizations
• Joyful worship with Franciscan friars at Our Lady of the Angels Church, and additional support to our dynamic faith community with faith formation and spiritual education
• Service and outreach programs for the poor and vulnerable
• Counseling, therapy, and support groups

We are seeking a detail‑oriented and service‑minded Administrative Associate to support the Director of Faith Formation and department staff, ensuring smooth operation of all ministries within the department. This role plays a key part in keeping our ministries organized, responsive, and running smoothly. Key areas of responsibilities include record keeping, online platform management, communications, reception, budget support, ministry coordination, and calendar management.

• Maintain sacramental records in collaboration with the Liturgy Department; communicate with families in preparation processes (Baptism, Family Ministry Phases I & II, OCIC, OCIT, OCIA).
• Manage and update Faith Formation databases and online platforms; collaborate on a streamlined, cross‑department database.
• Generate program and evaluation reports; assist with forms submitted to the Education, Retreats & Events (ERE) Committee.

• Create and update Faith Formation content on Casa Connect.
• Work with Communications to maintain related website and social media content.

• Develop and coordinate content for the weekly bulletin, Mass slides, announcements, social media, eblasts, and flyers (within Communications guidelines).

• Serve as the primary point of contact for Faith Formation; answer and route calls as needed.

• Monitor budgets and spending across Faith Formation and FIA ministries.
• Submit check requests and reconcile receipts.

• Coordinate Wrapped in Love, infant baptisms/classes scheduling and paperwork, and foodbin oversight with HAM and Guest Services.
• Maintain ministry mailing/contact lists.
• Serve as point of contact for Valley Interfaith Project and ESL volunteer opportunities.
• Train volunteers on email account use; assist with FIA volunteer appreciation events.
• Provide administrative support to Casa Grounds, including placing orders.

• Oversee Faith Formation calendars; submit room reservations and sync with the OLA calendar.

• Bachelor’s degree plus 2 years of administrative experience, or equivalent combination of education and experience.
• Minimum 2 years of parish/diocesan/church ministry experience preferred.
• Strong administrative skills, with the ability to support person‑centered, pastoral ministry.
• Ability to manage multiple projects and deadlines effectively.
• Willingness to learn and embrace the theological and ministry philosophies of Faith Formation and Faith in Action.
• Strong interpersonal skills and emotional intelligence; ability to build collaborative working relationships.
• Ability to adapt communication for different audiences.
• Understanding of Roman Catholic Church structure and the Santa Barbara Franciscan Province.
• Proficiency in Microsoft Office (Word, Excel, Publisher, Outlook), Zoom, InDesign; willingness to learn new platforms (e.g., Flocknote, Circle).
• Strong written and verbal communication skills.

• Ability to work 40 hours per week onsite, including evenings and weekends as needed.
• Ability to ascend/descend stairs throughout the shift.
• Potential Seasonal Overtime.