Accountant – AP & Cash

Timberlyne is seeking an Accountant – AP & Cash (Accountant) to own key parts of our cash and accounts payable process, ensuring vendor invoices, payments, and expense reimbursements are processed accurately and on time. This role partners closely with our accounting, operations, and purchasing teams to support clean financial records, strong cash flow visibility, and continuous process improvement while staying compliant with company policies and accounting requirements.

This role reports directly to the CFO and has no direct reports.

The Accountant will manage the Cash function, ensuring accurate and timely processing of vendor invoices, payments, and expense reimbursements. Responsibilities include entering journal entries and adjustments as part of month‑end closing procedures and ensuring compliance with company policies, accounting standards, and regulatory requirements. The Accountant works closely with the accounting team to maintain proper cash flow, ensure the accuracy of general ledger accounts and financial records, and support the operations and purchasing functions of Timberlyne.

• Oversee the end‑to‑end cash process, ensuring timely and accurate processing of invoices and payments.
• Maintain an organized filing system by ensuring all check stub copies are scanned with their corresponding invoices.
• Oversee vendor set‑up processes including tax forms, payment details, certificates of insurance, and compliance documentation.
• Review and enter invoices for payment, ensuring proper coding, authorization, and compliance with company policies.
• Process employee reimbursements, annual property/real‑estate tax payments, weekly payments to installation contractors, and weekly logger payroll for material transfer to sawmills.
• Maintain the AP aging report, ensuring invoices are paid in accordance with agreed‑upon terms to maximize cash flow.
• Manage PO accruals, review variances, and provide solutions.
• Collaborate with managers and purchasers to ensure payments are made according to the terms and conditions.
• Reconcile and monitor corporate bank accounts and corporate credit card expenses, providing information and solutions to the CFO to maximize cash flow.
• Monitor early payment discounts and make financial decisions on payment based upon several factors such as cash flow and future revenues/costs.
• Provide checks and balances with the accounting payable system, ensuring proper three‑way matching between purchase orders, invoices, and receiving documents, and properly use Visual and Quick Books to generate reports for reconciliation.
• Establish and maintain positive vendor relationships, manage and resolve vendor disputes and discrepancies, and collaborate with management to provide solutions.
• Enter, track, and pay commissions to independent contracted sales reps.

• Run costings for the Controller’s review to ensure costs are allocated to the proper jobs and general ledger accounts.
• Ensure inter‑company transactions are allocated properly and accurate debit/credit entries are entered and reconciled.
• Reconcile benefits, payroll, and liability/workers’ compensation cost reports with payments deducted from corporate bank accounts and ensure costs are allocated to the proper departments and GL codes.
• Reconcile and review corporate credit card transactions, ensuring proper receipt documentation, correct coding, and download the corporate credit card report to make necessary journal entries to code all monthly transactions to the correct department, GL code, and job.
• Ensure compliance with 1099 reporting and IRS requirements for independent contractors and suppliers.
• Assist the CFO and Controller for month and year‑end accounting/financial reporting.
• Assist the CFO and Controller in preparing for the annual audit by making year‑end journal entries, ensuring accuracy of GL accounts, and preparing work papers for external auditors.

• Proficient in Microsoft Office Products (Word, Excel, Outlook) and experienced with pivot tables and/or Excel formulas.
• Strong analytical skills to identify trends, errors, and…