Operational Accounting Manager - Schaumburg, IL - Hybrid

OPERATIONAL ACCOUNTING MANAGER
SCHAUMBURG, IL - FLEXIBLE HYBRID SCHEDULE

Feel good about your work—and your workplace.

The American Society of Anesthesiologists (ASA) team provides education, resources, and advocacy to help our members improve the experience and safety of patients in their care. You can be a part of this important work—join more than 160 change‑makers, collaborators, and advocates as we continually work toward excellence.

We live our core values of collaboration, dedication, commitment, and improvement every day. And we know that diversity in the way we look, think, learn, and live makes everything ASA does better. Our policies, culture, and people strengthen this commitment every day. As a result, ASA has been named one of the Best and Brightest Companies to Work For in Chicago and the Nation ® for the past nine years.

ASA offers flexible hybrid work arrangements, a “dress for your day” mindset, generous time off, plus professional development and educational benefits, so you can write your own story. What’s more because ASA is a professional association—not a corporation— we value performance over profits.

Be part of a collaborative, caring community.

The Operational Accounting Manager is responsible for managing the accounts payable (A/P), cash receipts and accounts receivable (A/R), and payroll functions of the Accounting Department for the American Society of Anesthesiologists (ASA) and Foundations. Management scope includes people, process, and related technology. Responsibilities include providing leadership and direction to the individual(s) within the work team.

• Oversees the A/P functions of ASA and foundations, including day‑to‑day operations and annual 1099 process. Ensures A/P is processed timely per GAAP requirements and transmitted to bank. Maintains accuracy of coding for financial statement inputs and compliance with ASA governing documents and IRS requirements. Oversees timely submission of weekly check registers to Treasurers and responds to inquiries on disbursements.
• Oversees invoicing and cash application for ASA and Foundations, ensuring all activity follows GAAP and A/R aging balances remain within acceptable levels. Coordinates with the financial accounting group to ensure accuracy of invoicing and payment posting.
• Provides oversight of payroll for ASA and Foundations and acts as liaison for pension plan audits as needed.
• Manages work team and resources, including workload and prioritization, building a high‑performing staff that demonstrates strong commitment. Ensures the department meets deadlines and monitors performance against goals.
• Implements and maintains appropriate internal controls over A/P, A/R, payment processing, and payroll. Ensures best practices in system integration (AMS and accounting system), banking (lockbox usage), and payments (ACH). Documents, updates, and serves as a Subject Matter Expert in establishing and maintaining process and procedure guidelines in accordance with GAAP. Seeks and implements accounting‑related process improvements and manages tools such as association management system, payroll system, and expense reporting system.
• Actively participates in the ASA month‑end close process, ensuring payment receipts, AP payments, and AMEX expenses are processed timely and accurately. Provides follow‑up during close on expense postings and balance sheet items, creates and approves payroll, AP, and other journal entries, and oversees reconciliations assigned to the Accounting Clerks for accuracy and timeliness.
• Oversees daily commercial banking activities to enhance operations and manage cash flows. Acts as liaison with banks in managing bank accounts, and manages merchant and Pay Pal accounts for ASA and Foundations.
• Manages the ASA Corporate Card account program and out‑of‑pocket expense reimbursement program, including administration, cardholder accounts, and new card requests. Oversees timely submission of expense reports, posting to GL, and monitors cardholder compliance with policies.
• Completes annual applications for all business and event insurance policy renewals and liaises with…