Meeting Planner Sr Associate Job Schaumburg area,Illinois USA,Administrative/Clerical

Overview

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You'll find an environment that inspires and empowers you to thrive both personally and professionally.

There's no one like you and that's why there's nowhere like RSM.

The ESS meeting planner sr associate, under minimal to no supervision, is responsible for the planning and coordination of various in-person, hybrid and virtual meetings that may range in both size and scope. This includes, but is not limited to, sourcing, food and beverage, travel arrangements, written communications, continuing professional education (CPE) credit, equipment/material needs and more. The ESS meeting planner sr associate should have a strong attention to detail, be self-motivated, the ability to multitask and possess excellent communication skills.

This position requires the ability to work on multiple projects effectively under time constraints and deadlines. May act in the ESS meeting planner manager''s absence when required.

Essential Duties

Serve as the point of contact for assigned meetings and events, including external conferences, trainings, seminars and client/team appreciation events. Assist with the design, planning and execution of all event aspects, including, but not limited to, sourcing, food and beverage, audiovisual equipment, entertainment, travel arrangements, event signs/graphic needs and other materials.

Leverage and deliver on procedures outlined in playbooks and suggest enhancements or updates as needed.

Conduct research and provide resources to help our internal stakeholders make decisions for meetings and events.

Develop and implement meeting timelines. Prepare appropriate agendas, invitations and directions for internal stakeholders and attendees.

Begin to build strong relationships with stakeholders to ensure business needs are met.

Liaise with location services teams on the successful execution of meetings on-site in RSM offices. Provide outside vendors with necessary details and confirm appropriate staffing.

Collaborate with other ESS meeting planners, including identifying and establishing leading practices.

Serves as a trainer to ESS meeting planners and escalate urgent or high importance matters to the meetings and events manager.

May serve as a mentor to other team members, providing feedback and recognition, exposure, and experiences on-the-job, and "coaching moments" in the flow of work.

Serve as the host for virtual meetings. Assist with the virtual platform, including breakout rooms, polling questions and Q&A as necessary.

Take responsibility with tracking of meeting details, including budgets, check requests, invoicing and reporting.

May review invoices and/or charges on firm-issued purchasing card for accuracy and reconciles in a timely manner.

Compile the necessary requirements for events requesting CPE credits.

Perform other duties as assigned.

Education

Associate degree or 3+ years of experience in related field

Technical/Soft Skills (Required)

Intermediate to advanced Microsoft Office skills, ability to learn programs/software utilized by the firm and train others as needed
Demonstrates a working knowledge of tools, resources and technology required with assigned responsibilities
Ability to communicate effectively with a diverse audience
Effective organization, prioritization and time management skills, and strong attention to detail
Excellent people skills
Strong grammar and proofreading skills and experience
Ability to prepare presentations including charts, graphics and tables, speaker notes and handouts, etc.
Ability to balance multiple tasks and projects

Special Requirements Specific to Job

Must be punctual and able to adapt to changing schedules and convey instructions clearly and concisely and be responsive when required
Maintains professionalism in demeanor, conversation and attire
Ability to work on multiple projects effectively under time constraints and deadlines

Experience

3+ years relevant experience in a related field or area

Leadership Skills (Required)

Ability to facilitate discussions with leaders
Ability to manage at a macro level and identify when a refined approach is necessary
Has the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change
Works collaboratively with the executive assistant supervisor/manger to provide support across the enterprise particularly during peak times
Ability to problem solve for potential scenarios that may impact the given meeting or event

Preferred Requirements

Experience with project management tool(s)

There is an expectation that your first ninety days of employment will be in-office five (5) days per week. After those 90-days, you…


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