Accounts Payable Specialist

Description

Novaspect, Inc., an Emerson Impact Partner and global leader in automation systems and solutions, is seeking an Accounts Payable Specialist to join our team.

• Respond to external vendors and internal managers regarding all aspects of accounts payable.
• Process invoices for payment and record sales tax.
• Verify accuracy of vendor invoices and ensure correct general ledger coding.
• Match purchase orders to incoming invoices and store documentation in designated network folders.
• Generate vendor payments on a routine schedule, including ACH, wire, and checks.
• Inspect paid and unpaid invoices, including cleared payment inquiries and check voids, to maintain accurate records.
• Review automatic payments for correct coding, authorization, and adequate supporting documentation.
• Track credits owed and ensure all credits are properly applied.
• Set up and maintain vendor files, credit applications, W-9s, and 1099 report files.
• Investigate and resolve issues related to invoice and purchase order processing.

• Monitor and organize the AP inbox daily.
• Forward invoices promptly to the third-party invoice capture provider.
• Respond to supplier inquiries professionally and in a timely manner.
• Collaborate with internal teams to resolve processing issues and support workflow efficiency.

• Reconcile monthly accounts payable reports to ensure accuracy of amounts paid.
• Track expenses and assist with analyses of accounts for monthly financial reports.

• Administer the company travel and entertainment (T&E) policy.
• Process T&E expense reports and related payments while ensuring adherence to guidelines and internal controls.

• Actively collaborate with team members to meet company and departmental goals.
• Perform additional duties and prepare reports as assigned.

• High school diploma plus job-related experience or relevant coursework required.
• 3 or more years of accounts payable or bookkeeping experience preferred.
• Excellent attention to detail and ability to meet deadlines consistently.
• Proficiency with Word, Excel, Internet applications, and ability to learn internal business systems.
• Ability to manage difficult situations and respond promptly to needs.
• Strong interpersonal, verbal, and written communication skills.
• Demonstrated ability to build and support teamwork.
• Strong problem-solving skills, solid work ethic, and willingness to learn new technologies and procedures quickly.

• Ability to work extended hours at a computer.
• Ability to work in an office environment daily.

• $22 - $27 per hour
• Overtime eligible

• Generous paid time off; starting at 15 vacation days, 10 holidays, and personal time off
• 401K with 6% company match
• Employee Stock Ownership Program (ESOP)
• Excellent health & wellness benefits
• Student debt & tuition reimbursement
• Referral bonus

8:00am - 5:00pm

Schaumburg, IL

Novaspect, Inc., is an employee-owned company that engineers, sells, and services industrial process controls. Our Core Purpose is to improve our customer’s performance through the innovative application of technology. We are passionate about creating effective processes and building customer relationships. We position ourselves to attract the best talent, and ensure we are delivering local services with proven technologies.