Accounts Payable Specialist

Overview

This position is a critical role in the organization and serves an important function in the Finance & Operations department at Cure SMA. The Accounts Payable Specialist reports to the Director of Finance and provides support to the Chief Operating Officer. The role contributes to a team effort and delivers related results as required. The ideal candidate will be responsible for timely and accurate accounting of expenses and should bring analytical and organizational skills to support Cure SMA.

The Accounts Payable Specialist is resourceful, organized, communicates clearly, and can multitask. This position is expected to grow with the applicant’s commitment and motivation to learn.

• Process all cash disbursements in an accounting function utilizing Cure SMA’s policies and procedures – 95%
• Responsible for all cash disbursement transactions to be received, approved, recorded, paid and filed for receipts for cash, check, credit card, online, ACH and payment transactions to vendors and employees
• Record all expenses to GL accounts and departments in GL or A/P module by analyzing invoices and employee expenses for corresponding rates, calculations, and description
• Forward specific invoices to managers and departments for authorization, review or reconciliation
• Manage vendor contracts, and all invoices or payment discrepancies and documentation
• Verify vendor accounts and contracts by reconciling monthly statements and related transactions
• Schedule payments on a weekly basis for vendor invoices by verifying documentation for support and approval review
• Prepare checks for approval and signature
• Process direct banking wires/ACHs or online payments
• Verify all payments, checks or wires over $10k have authorization
• Light travel for bank or UPS/post office trips
• Assist with month-end close procedures and departmental reports
• Maintain W-9 files for all vendors and contractors
• Issue 1099s and file form 1096 with the IRS
• Prepare accrual or prepaid entries as needed for review
• Assist with planning and completing assigned year-end audit duties
• Manage inventory and related fixed asset depreciation schedules
• Maintain the expense platform, Center, which includes all credit card transactions and reimbursements and the syncing with Sage
• Maintain daily payable tasks within OnPhase, the AP software, serving as subject matter expert by providing guidance, training, and support to stakeholders
• Maintain established internal controls and corresponding policies
• Protect the organization’s value by keeping information confidential
• Manage annual file purge, electronic or physical with storage facility
• Cross-trained to provide back-up to the Revenue, Accountant

• Create and maintain a positive, collaborative working environment and strong working relationships with colleagues
• Perform general office, clerical, and accounting tasks as required
• Attend and participate in staff meetings and trainings as required
• Other duties as assigned by Director of Finance or Chief Operating Officer

BA/BS or Associates degree in Accounting.

3+ years in non-for-profit accounting exposed to all functions of A/P, A/R, BS Reconciliation, and creating journal entries will be considered.

• 3+ years of non-profit accounting and accounts payable experience required
• Familiarity with Windows online-based accounting software and GAAP compliance
• Preferred experience and exposure to Sage Intacct, Center and On Phase
• Knowledge and understanding of GL, subledgers, GAAP principles and banking systems
• Excellent accuracy and attention to detail
• Exceptional ethics and appreciation for confidentiality required
• Ability to speak, read, and write English proficiently
• Ability to follow instructions to hierarchy of authority
• Strong organizational skills and ability to manage multiple projects with overlapping deadlines

• Knowledge in Microsoft Word and Excel is a must with advanced Excel skills including pivot tables
• Salesforce and Donor Drive database experience is helpful
• Understanding of nonprofit accounting
• Attendance at conferences may be required
• Evening and weekend work may be required during some parts of the year
• This…