Specialist, Accounts Payable

Specialist, Accounts Payable – MCRI

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This position is a critical one in the organization and serves an important role in the Finance & Operations department at Cure SMA. The Accounts Payable Specialist will report directly to the Director of Finance and provide support to the Chief Operating Officer. The specialist contributes to a team effort and accomplishes related results as required. The ideal candidate will be responsible for timely and accurate accounting of expenses.

It is essential that this candidate bring analytical and organizational skills to best support Cure SMA. The specialist is resourceful, organized, has clear communication skills and is able to multitask. This position is expected to grow with the applicant’s commitment and motivation to learn.

• Process all cash disbursements in an accounting function utilizing Cure SMA’s policies and procedures-95%
• Responsible for all cash disbursement transactions to be received, approved, recorded, paid and filed for any receipts for cash, check, credit card, online, ACH and payment transactions to vendors and employees
• Records all expenses to GL accounts and departments in GL or A/P module by analyzing invoices and employee expenses for corresponding rates, calculations, and description
• Forward specific invoices to managers and departments for authorization, review or reconciliation
• Manages vendor contracts, and all invoices or payment discrepancies and documentation
• Verifies vendor accounts and contracts by reconciling monthly statements and related transactions
• Schedules payments on a weekly basis for vendor invoices by verifying documentation for support and approval review
• Prepares checks for approval and signature
• Processes direct banking wires/ACHs or online payments
• Verify all payments, checks or wires over $10k have authorization
• Light travel for bank or UPS/post office trips.
• Assist with month‑end close procedures and departmental reports
• Maintain W-9 files for all vendors and contractors
• Issue 1099s and file form 1096 with the IRS
• Prepare accrual or prepaid entries as needed for review
• Assist to plan and complete assigned year‑end audit duties
• Manage inventory and related fixed asset depreciation schedules
• Maintain the expense platform, Center, which includes all credit card transactions and reimbursements and the syncing with Sage
• Maintain daily payable tasks within OnPhase, the AP software, serving as subject matter expert by providing guidance, training, and support to stakeholders
• Maintain established internal controls and corresponding policies
• Protect the organization’s value by keeping information confidential
• Manage annual file purge, electronic or physical with storage facility
• Cross‑trained to provide back‑up to the Revenue, Accountant
• Other duties and responsibilities-5%
• Create and maintain a positive, collaborative working environment and strong working relationships with colleagues
• Perform general office, clerical, and accounting tasks as required
• Attend and participate in staff meetings and trainings as required
• Other duties as assigned by Director of Finance or Chief Operating Officer

Minimum

Education Required:

BA/BS or Associate’s degree in Accounting.

3+ years in non‑for‑profit accounting exposed to all functions of A/P, A/R, BS Reconciliation, and creating journal entries will be considered.

• 3+ years of non-profit accounting and accounts payable experience required
• Familiarity with Windows online based accounting software and GAAP compliance
• Preferred experience and exposure to Sage Intacct, Center and On Phase
• Knowledge and understanding of GL, subledgers, GAAP principles and banking systems
• Excellent accuracy and attention to detail
• Exceptional ethics and appreciation for confidentiality required
• Ability to speak, read, and write English proficiently
• Ability to follow instructions to hierarchy of authority
• Strong organizational skills and able to manage multiple projects with overlapping deadlines

• Knowledge in Microsoft Word and Excel is a must with advanced Excel skills with pivot tables
• Salesforce and Donor Drive database experience is…