Purchasing Specialist

About Mainely Tubs

Mainely Tubs prides itself on carrying the highest-quality hot tubs, swim spas, and saunas, and providing world‑class service to our customers. Our products promote health and wellness, reduce aches and pains, and encourage wholesome family time. They make our customers happy, and we take pride in the satisfaction that brings.

We’re looking for passionate, service‑oriented individuals who want to challenge themselves at a company where they can build a true career. We offer competitive salaries, generous benefits, and best of all—company ownership. We are 100% employee‑owned, and all team members begin receiving annual grants of company stock in their second year.

Mainely Tubs is seeking an experienced Purchasing Specialist who will be responsible for all things related to purchasing, receiving, and maintaining inventory records. This individual will oversee the creation of purchase orders, ordering, tracking, and researching while maintaining relationships with vendors. The position works closely with other departments in a variety of tasks.

• Purchases parts and inventory for the company.
• Creates and maintains inventory min/maxes for all inventory location.
• Forecasts arrival of product and communicates and manages backorders.
• Maintains knowledge of trends and seasonal product needs.
• Maintains knowledge of the stock room, showrooms, and other inventory locations.
• Maintains accurate accounting of all inventory and orders inbound.
• Reviews and creates purchase orders with vendors; oversees tracking of all purchase orders for the company.
• Develops and maintains inventory databases for supplies used; maintains spreadsheets and inventory systems with accurate timely updates.
• Collaborates with sales, customer service and logistics departments to maximize efficiency in the purchasing and inventory control department.
• Communicates with suppliers to resolve problems that may arise regarding delivery, quality, price and/or conditions of sale.
• Updates cost (as directed by the supplier) and retail prices (as directed by the CFO) in Netsuite ERP system. Ensures we optimize order quantities to receive maximum discounts.
• Assists in development and fulfillment of inventory at remote locations.
• Suggests policies and procedures related to purchasing and inventory control with a goal to maximize efficiency and optimize workflow.
• Assists in the creation and achievement of department goals.
• Participates in continuous improvement processes and implements “best practices.”
• Performs other duties as assigned.

• Five+ years of buying and/or purchasing experience
• High school diploma and/or equivalent
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Solid time management skills with a proven ability to meet deadlines
• Strong goal attainment orientation with a team focus
• Ability to analyze and gather information to identify potential problems or discrepancies
• Ability to handle confidential information and records
• Ability to create and promote a team‑first environment
• Complies with all company policies and procedures
• Ability to communicate effectively and collaborate with other departments
• Solid computer skills including:
  Excel, Outlook, Google Docs and Database skills
• Ability to work extended hours as needed

Schedule: Monday-Friday, 7:00 am to 3:30 pm (including 30 minute lunch break)

Pay range: $24-26/hour (DOE)

Join us at Mainely Tubs, where you can thrive in a dynamic environment, contribute to meaningful work, and make lasting connections — all while being part of an employee‑owned company that values excellence, teamwork, and customer satisfaction.