Controller, Finance & Banking, Financial Reporting

Overview

This Historic Savannah Foundation has been the leader of the historic preservation movement in Savannah, Georgia for over 70 years. Starting in 1955 with the saving and restoration of the Davenport House, HSF has pioneered the use of a Revolving Fund to save historic buildings and places around Savannah. Today, HSF operates the Davenport House as a house museum and continues to use the Revolving Fund to support historic places.

HSF is also a leading advocate for the preservation of historic neighborhoods and healthy community development.

Role Description The Controller is responsible for providing accurate and timely monthly management reports and annual financial statements for Historic Savannah Foundation (HSF) and its related programs, including Davenport House Museum (DH) and the Revolving Fund (RF). The Controller is responsible for the integrity of the organization’s accounting systems, financial reporting, compliance, and internal controls, and serves as a key financial resource to the President & CEO, Finance Committee, and Board of Trustees.

This position combines hands-on accounting responsibility with oversight of financial processes and compliance for a complex nonprofit organization with multiple programs, restricted funds, and donor-supported activities.

• FINANCIAL REPORTING & ACCOUNTING
• Responsible for monthly reconciliations and the annual close of the books to ensure accurate and reliable financial statements in accordance with GAAP and nonprofit accounting standards
• Prepares accurate and timely monthly management reports and annual financial statements for HSF, DH, and RF
• Responsible for maintaining the general ledger for all programs, endowments, and restricted funds
• Creates and maintains all prepaid and deferred schedules and reconciles them on a monthly basis
• Reconciles balance sheet accounts, including bank, credit card, endowment, and restricted fund accounts
• Accounts Payable, Accounts Receivable & Cash Management
• Responsible for accounts payable and the timely payment of vendor bills
• Responsible for monthly sales tax payments and filings and for annual 1099 filings with the IRS and the Georgia Department of Revenue
• Responsible for accounts receivable, including the timely processing and collection of donor gifts, memberships, sponsor ships, and campaign pledges
• Prepares and issues annual donor statements in collaboration with the Director of Development
• Performs monthly reconciliations between accounts receivable and the donor database (eTap)
• Payroll, Benefits & HR Administration (Financial Scope)
• Responsible for processing payroll in coordination with a third-party payroll provider (Quick Books)
• Responsible for all monthly, quarterly, and annual federal and state payroll tax filings
• Serves as insurance and benefits administrator for the organization
• Assists the President & CEO with the review of benefits renewals, insurance bids, and related cost analysis
• Maintains payroll, benefits, and compensation records; provides financial and compliance support related to HR policies (this position does not serve as the organization’s HR generalist)

• BUDGETING & FINANCIAL MANAGEMENT
• Prepares and manages the annual operating budget by department, including Operations and Overhead, Davenport House Museum, Revolving Fund, Development, Gala, Membership, Preservation/Education, Annual Appeal, Annual Meeting, and other event-related budgets as necessary
• Monitors budget-to-actual performance and provides variance analysis to the President & CEO
• Assists leadership with financial projections and analysis as requested
• Audit, Compliance & Risk Management
• Works directly with a CPA firm to ensure a timely and accurate annual audit
• Assists the CPA firm with the compilation of financial statements and the preparation of the annual Form 990
• Ensures compliance with federal, state, and local financial and tax regulations
• Develops, documents, and maintains internal controls and accounting procedures to safeguard organizational assets

• GOVERNANCE & BOARD SUPPORT
• Serves as staff liaison to the Finance Committee
• Prepares agendas, meeting notices, financial reports, and analyses for…