Records Specialist

About This Role

All for guiding customers to success.

Our Customer Service and Records team is at the forefront of CAE’s commitment to excellence, consistently striving to delight our customers.

The CAE Savannah Training Center is seeking an experienced Records Specialist to support all facets of record‑keeping in accordance with FAA and FAR guidelines.

• Build and maintain Pilot and Instructor Training Folders
• Ensure Company specific training documents are available to each Program
• Prepare Maintenance training and Advanced Airmanship records
• Distribute appropriate training documents as necessary
• Complete all normal and custom client course completion documents
• Ensure all training folders pass FAA and FAR guidelines
• Maintain database of pilot and client completed records
• Audit computer based records against client specific requirements to ensure accuracy prior to publishing.
• Works with instructors and check‑airmen to ensure paperwork is received and processed correctly.
• Assist internal and external clients with training records requests
• Additional duties as requested

• High School Diploma (or equivalent)
• Associates or Bachelor’s degree in Aviation Science or Administration preferred
• 2‑3 years of experience in Corporate Aviation strongly desired
• 1‑3 years of relevant experience in airlines records keeping, FBO operations, and planning

• Excellent phone & customer service
• Ability to maintain strong customer orientation under adverse circumstances.
• Organized and a team player with ability to maintain composure under pressure
• Ability to concentrate and work in a fast paced environment
• Punctual, professional, outgoing personality
• Ability to multi‑task, detail oriented, self‑motivator who can complete tasks with minimal supervision
• Must be able to file and adapt quickly and work well within a new environment
• Strong knowledge & experience using Microsoft Windows, Word, and Excel programs
• Able to work during inclement weather, overtime, weekend and evening hours if necessary
• Must be able to sit for long periods of time and requires frequent lifting of up to 20 lbs.

• Knowledge of Aviation, aviation training and aviation regulations.

The primary work location for this position is at the Savannah Training Facility in Georgia.

Non‑Exempt, Hourly

This position offers a competitive salary and comprehensive benefits package including medical, dental, vision, 401k, stock purchase plan, and paid time off.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Below is a nonexclusive list and may be updated at any time.

• Occasionally ascends or descends ladders, stairs, scaffolding, ramps, and poles.
• Constantly remains in a stationary position, standing or sitting.
• Occasionally moves about accomplishing tasks or travel.
• Occasionally adjusts or moves objects up to 20 pounds.
• Constantly performs repeating motions involving wrists, hands, and fingers.

As a Federal Contractor, CAE is required to participate in the E‑Verify Program to confirm eligibility to work in the United States. If you’d like more information about your EEO rights as an applicant under the law, please  EEO is the Law poster.

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.

If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.