Office & Sales Administrator

Overview

Job Overview We are seeking a dependable and detail‑oriented Office & Sales Administrator to support our growing bathroom remodeling company. This position blends office administration, customer communication, Quick Books‑based bookkeeping, sales compensation administration, and revenue tracking. You will play a central role in keeping our office organized, ensuring accurate financial records, preparing sales‑related reporting, and supporting the owner with the revenue insights needed for smooth business operations.

• Opportunity for advancement
• Company parties
• Free uniforms

• Serve as the first point of contact for homeowners—answering calls and emails
• Sales reporting and distributing leads to design consultants
• Keep digital and physical records well‑maintained and easy to access
• Assist with ordering materials and tracking deliveries
• Manage office supplies, vendor communication, and general administrative needs
• Support the owner with daily organizational tasks and follow‑ups

• Enter invoices, bills, expenses, payments, and purchase receipts into Quick Books
• Reconcile bank and credit card accounts
• Track job‑related expenses and categorize them appropriately (partner with Production Coordinator)
• Manage accounts payable/receivable
• Prepare weekly or monthly financial summaries for the owner
• Support payroll preparation by gathering time tracking and job‑coded labor info

• Maintain and update sales compensation spreadsheets or Quick Books tracking fields
• Calculate commissions based on approved structures
• Ensure commission calculations are accurate, timely, and compliant with company policies
• Prepare commission payout reports for management review
• Notify sales staff of commission status (earned, pending, paid) as directed

• Track revenue from signed projects, deposits received, and progress payments
• Monitor job‑to‑job revenue projections and actuals
• Prepare weekly and monthly revenue summaries for the owner
• Identify outstanding balances and assist in follow‑up communication
• Support forecasting efforts by keeping revenue data up to date and well organized

• Office administration experience required; construction/remodeling office environment is a plus
• Proficiency with Quick Books (required)
• Strong Excel or spreadsheet skills for sales compensation and revenue reporting (required)
• Proficiency with Salesforce a plus
• Excellent attention to detail, especially with financial data
• Strong communication and customer‑service skills
• Ability to manage multiple tasks with accuracy and consistency
• Familiarity with CRM, scheduling tools, or workflow systems is a bonus
• Trustworthy and comfortable handling confidential financial information

• Organized, accurate, and dependable
• Comfortable balancing administrative tasks and financial responsibilities
• Friendly and professional when interacting with homeowners
• Confident with numbers, reporting, and structured processes
• Able to work independently and maintain consistent workflow
• Able to keep the office running smoothly with minimal supervision